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How to Export Exchange Server Public Folder to PST using Outlook

Published on 12 August 16
13
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Exchange Server Database comprises Public folders and Private Stores. Private folders are also known as Mailboxes that contains system and user mailboxes, and Public folders are used to share data between users. The store that contains both Public and Private Folders is referred to as a Storage Group.

All the data in Public Folders and Mailboxes are stored in EDB files as pub.edb and priv.edb. Since data on Server is stored in EDB file and associated streaming STM files, it can only be accessed within the Server environment. However, portability to Exchange Server mailbox data can be offered by saving it to PST files.

Why convert to PST?

With accumulation of more and more emails and other mailbox data, Exchange Server mailbox become oversized, and this sometimes turns Exchange to an inaccessible state. By saving the emails in the PST file format, Exchange Server mailbox data can be accessed in Outlook, and this automatically reduces the burden on Server. Other benefits to export Public Folder into PST are:

· Mailbox turns Portable: After the Exchange mailboxes are converted to PST, the data incorporated in these mailboxes can be accessed from any machine running MS Outlook.

· Improved Server Response Time: When heavy mailboxes are moved to Outlook PST, the load on the Server reduces, and this triggers the performance of Database to a larger extent.

· More Organized Mailboxes: When EDB files are exported to PST, the public folders on the Exchange Server are left with a very minimal data. Thus mailboxes on both Exchange Server and Outlook can be managed effectively.

Export Exchange Server Public Folders to PST in Outlook 2013 & 2010

Below is the process to convert Exchange Server Public Folder data to PST so that the mailbox data can be accessed in Microsoft Outlook.

1. Go to the File tab and click on Open & Export and next, click on Import or Export

2. From the then appeared dialog box, select Export to a file option and then click Next

3. Select the Outlook Data File (.pst) and click Next

4. Then select the public folder you need to migrate and select Include Subfolder (optional) and then click on Next

5. Browse and select the location for storing exported data and click Finish

6. If it prompts for Password, provide accurate credentials if needed and then click OK

Export Exchange Server Public Folders to Older Outlook Versions

If you are using an older version of Microsoft Outlook (2007, 2003, 2002, or 2000) and need to export a Public Folder into PST, follow the steps below:

1. From the File menu, select Import or Export wizard

2. Select Export to a file in the window that appears and click on Next

3. Select Personal Folder File (.pst) in the Import & Export wizard

4. In the Export Outlook Data File dialog box, select the public folder that needs to be exported

5. Tick mark the checkbox associated with Include Subfolders option (available at the bottom section) and click on Next

Note: Selecting Include Subfolders option exports the subfolders included under the root folders to PST file format

6. Next, click on the Browse button to select the destination path for storing the exported Public Folders as PST files

7. Under Options section, select Replace Duplicates with Items Exported to ensure that no duplicate items are moved

8. Finally, click Finish

For Outlook for Mac Users

If you are using Outlook 2011 on your Mac machine and need to export public folders to Outlook for Mac (OLM) file format, follow the given steps:

1. Go to File menu and select Export

2. Select Outlook for Mac Data File (.olm) from the given options

3. Next, select Items of the following types and tick the items that need to be exported such as Mails, Contacts, Calendars, Notes, and Tasks

4. Next, click on the right arrow to proceed further

5. If you want the exported items to get deleted after the export process, then select either of the given options as appropriate:

i. Yes, delete items after they are exported option

ii. No, do not delete items

6. Next, click on the right arrow sign

7. Click on Browse to select the destination path for storing converted OLM files in Mac Outlook 2011

8. Then click on Save and at last click on Done

The above mentioned procedure will help convert Exchange Server Public Folder to PST as well as OLM in Windows and Mac OS X respectively.

Important!

· To export Exchange Server Public Folders to Outlook, the pub.edb file must exist in a healthy state on Exchange Server.

· Any inconsistency in the Exchange Server Database can lead to failure of export procedure.

· If inconsistencies exist in the database files, you can use built-in Eseutil utility to turn database to a consistent and healthy state.

· Alternatively, you can select restoring data from Exchange backup.

If none of the above stated methods seem to work, you can choose to employ a third-party tool that possesses the capability to extract Public Folder from the offline Exchange Server Database files. Later on, the data from Exchange Server Public Folders can be exported to Outlook PST or Mac Outlook OLM file formats.


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  1. 30 September 20
    0

    Read easily all functions and selected the best software. Read the full review http://www.thebestcomparisons.com/edb-to-pst.html

  2. 04 January 20
    0

    Have you faced any problem related to the Exchange server, and then you can use this SysInspire EDB Recovery tool to solve any issue concerned the Exchange server. This tool can export Exchange EDB file to PST with emails, contacts, calendars, journals, sent items, deleted items, and attachments and other formats from Priv1.EDB and Pub1.EDB and tool give a free trial edition offered by SysyInspire. Get more info:- https://www.sysinspire.com/edb-to-pst-converter/

  3. 27 December 19
    0

    Try this Free EDB to PST converter software of eSoftTools which can effortlessly recover and converts the EDB file with all its inner database to PST and many other formats without making any changes in the Exchange items. It is the best utility for all exchange users by which users can converts selective single or multiple file folders from Exchange EDB file to multiple file formats such as- PST, MSG, EML, EMLX, and HTML without Exchange server installation. Get More Info:- https://www.esofttools.com/exchange-edb-to-pst-converter.html

  4. 10 April 19
    0

    For any exchange server recovery needs that you might have, your best bet is to use EdbMails EDB to PST Converter. There can be a number of reasons for exchange databases to become corrupt or inaccessible : Dirty shutdowns Hardware failure Virus or other such malicious software attacks Header file corruption etc EdbMails can handle all types of such errors very well. Anybody can make use of EdbMails for exchange recovery as the process isn’t complex at all. It has a rather straightforward user interface wherein you select the EDB file to be recovered and within just a few clicks you can have all the EDB data you wish to be recovered in a PST file. Being a one stop solution, EdbMails EDB to PST Converter also gives you the flexibility to directly migrate EDB to Office 365 as well as Live Exchange server. As stated earlier you don't need to understanding and troubleshooting complex powershell cmdlets as EdbMails automatically handles everything for you. The tool to Convert EDB to PST from EdbMails uses deep scanning algorithms that have been perfected over the years to be able to recover all information from even the most heavily corrupted exchange database EDB files. EdbMails ensures secure recovery of all your asks, journals,zip attachments,Inbox,calendars etc. The corruption in exchange databases can be of two main types: Logical: Happens when a crucial piece of data is missing from the database itself. Such scenarios can lead to inconsistencies in the database and make it inaccessible. Physical: This is often related to any hardware or system failure. For example a sudden hard disk crash can result in database corruption. Whatever be the type of corruption, physical or logical, EdbMails can very well handle it all. For Public Folder EDB recovery and migration as well as for archive mailbox migration you can use EdbMails. There is support for Non English unicode characters as well in EdbMails. Visit : https://www.edbmails.com

  5. 10 April 19
    0

    For any exchange server recovery needs that you might have, your best bet is to use EdbMails EDB to PST Converter. There can be a number of reasons for exchange databases to become corrupt or inaccessible : Dirty shutdowns Hardware failure Virus or other such malicious software attacks Header file corruption etc EdbMails can handle all types of such errors very well. Anybody can make use of EdbMails for exchange recovery as the process isn’t complex at all. It has a rather straightforward user interface wherein you select the EDB file to be recovered and within just a few clicks you can have all the EDB data you wish to be recovered in a PST file. Being a one stop solution, EdbMails EDB to PST Converter also gives you the flexibility to directly migrate EDB to Office 365 as well as Live Exchange server. As stated earlier you don't need to understanding and troubleshooting complex powershell cmdlets as EdbMails automatically handles everything for you. The tool to Convert EDB to PST from EdbMails uses deep scanning algorithms that have been perfected over the years to be able to recover all information from even the most heavily corrupted exchange database EDB files. EdbMails ensures secure recovery of all your asks, journals,zip attachments,Inbox,calendars etc. The corruption in exchange databases can be of two main types: Logical: Happens when a crucial piece of data is missing from the database itself. Such scenarios can lead to inconsistencies in the database and make it inaccessible. Physical: This is often related to any hardware or system failure. For example a sudden hard disk crash can result in database corruption. Whatever be the type of corruption, physical or logical, EdbMails can very well handle it all. For Public Folder EDB recovery and migration as well as for archive mailbox migration you can use EdbMails. There is support for Non English unicode characters as well in EdbMails. Visit : https://www.edbmails.com

  6. 10 April 19
    0

    For any exchange server recovery needs that you might have, your best bet is to use EdbMails EDB to PST Converter. There can be a number of reasons for exchange databases to become corrupt or inaccessible : Dirty shutdowns Hardware failure Virus or other such malicious software attacks Header file corruption etc EdbMails can handle all types of such errors very well. Anybody can make use of EdbMails for exchange recovery as the process isn’t complex at all. It has a rather straightforward user interface wherein you select the EDB file to be recovered and within just a few clicks you can have all the EDB data you wish to be recovered in a PST file. Being a one stop solution, EdbMails EDB to PST Converter also gives you the flexibility to directly migrate EDB to Office 365 as well as Live Exchange server. As stated earlier you don't need to understanding and troubleshooting complex powershell cmdlets as EdbMails automatically handles everything for you. The tool to Convert EDB to PST from EdbMails uses deep scanning algorithms that have been perfected over the years to be able to recover all information from even the most heavily corrupted exchange database EDB files. EdbMails ensures secure recovery of all your asks, journals,zip attachments,Inbox,calendars etc. The corruption in exchange databases can be of two main types: Logical: Happens when a crucial piece of data is missing from the database itself. Such scenarios can lead to inconsistencies in the database and make it inaccessible. Physical: This is often related to any hardware or system failure. For example a sudden hard disk crash can result in database corruption. Whatever be the type of corruption, physical or logical, EdbMails can very well handle it all. For Public Folder EDB recovery and migration as well as for archive mailbox migration you can use EdbMails. There is support for Non English unicode characters as well in EdbMails. Visit : https://www.edbmails.com

  7. 10 April 19
    0

    For any exchange server recovery needs that you might have, your best bet is to use EdbMails EDB to PST Converter. There can be a number of reasons for exchange databases to become corrupt or inaccessible : Dirty shutdowns Hardware failure Virus or other such malicious software attacks Header file corruption etc EdbMails can handle all types of such errors very well. Anybody can make use of EdbMails for exchange recovery as the process isn’t complex at all. It has a rather straightforward user interface wherein you select the EDB file to be recovered and within just a few clicks you can have all the EDB data you wish to be recovered in a PST file. Being a one stop solution, EdbMails EDB to PST Converter also gives you the flexibility to directly migrate EDB to Office 365 as well as Live Exchange server. As stated earlier you don't need to understanding and troubleshooting complex powershell cmdlets as EdbMails automatically handles everything for you. The tool to Convert EDB to PST from EdbMails uses deep scanning algorithms that have been perfected over the years to be able to recover all information from even the most heavily corrupted exchange database EDB files. EdbMails ensures secure recovery of all your asks, journals,zip attachments,Inbox,calendars etc. The corruption in exchange databases can be of two main types: Logical: Happens when a crucial piece of data is missing from the database itself. Such scenarios can lead to inconsistencies in the database and make it inaccessible. Physical: This is often related to any hardware or system failure. For example a sudden hard disk crash can result in database corruption. Whatever be the type of corruption, physical or logical, EdbMails can very well handle it all. For Public Folder EDB recovery and migration as well as for archive mailbox migration you can use EdbMails. There is support for Non English unicode characters as well in EdbMails. Visit : https://www.edbmails.com

  8. 07 March 18
    0

    Thanks for Sharing this article If you are open to using third party tools, you can also try this product name "Kernel for Exchange Server" https://www.kdrtools.com/edb-converter/pst.html

  9. 23 November 16
    0

    Get EDB to PST Converter software which helps users effortlessly convert Exchange to Outlook PST file with overall data present in it and also export mailbox from EDB to PST with whole email, contacts, calendars, tasks, notes etc. Through this brilliant application users can recover corrupted edb files and save in to outlook EML, MSG, PST, RTF, PDF, and HTML and live exchange server. To download visit:- http://www.softmagnat.com/edb-to-pst-converter.html

  10. 18 November 16
    0

    Download helpful EDB to PST Converter software which helps users effortlessly convert Exchange to Outlook PST file with overall data present in it and also export mailbox from EDB to PST with whole email, contacts, calendars, tasks, notes etc.Read more:- http://www.recoverfilesdata.com/exchange-edb-pst-converter.html

  11. 18 November 16
    0

    EDB to PST converter tool is effectively converting EDB file to PST file format. Exchange and quickly converts EDB to PST format. This tool quickly migrate contacts, notes, calendar, task, notes etc. Repair EDB file and restore EDB file from MS Exchange 5.0 to 2016. Get more information :- http://www.tools4recovery.com/edb-to-pst-converter.html

  12. 27 October 16
    0

    Make use of this excellent Edb to Pst converter software to recover Exchange server and extract mailbox from EDB file to PST file with all attachments. It retrieve mailbox from EDB file of all Exchange versions and efficiently restore Exchange EDB to PST file without making changes in formatting of Exchange database. Download the Tool from :- http://www.edbtopst-converter.com/publicfolderrecovery.html

  13. 08 October 16
    0

    EDB to PST Converter software which is used for the EDB Recovery and repairs (Priv1, Pub1 and STM) EDB files data and restore mailbox data into multiple formats like as PST, MSG, EML and HTML file format.This software easy to recover emails, attachments, contacts, calendars, tasks, etc. from corrupt EDB files. Download: http://www.mannatsoftware.com/stellar-phoenix-edb-to-pst-converter.html

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