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The Pros and Cons of IT in School Management System

Published on 18 March 15
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For those who still donât know the proper meaning of cloud-based school management system, hereâs a little explanation. The online school management software runs via the internet and helps academic institutes manage and control all sorts of administrative procedures. The web-based system automates all paper related processes such as exam management, fee management, student attendance and enrollment eliminating the need for paper or manual labor.
Following Are Some of the Pros of the School Management:
  • The software helps save a lot of time as procedures donât have to go through an extended lineup of employees

  • As far as the accounts management is concerned, there are now lesser chances of fraud and errors

  • Automatic exam calculation improves the accuracy of the entire calculation process therefore making exam management very fast and convenient

  • The admin does not have to depend on multiple staff members for every single report, he/she can access all such material via the smartphone app or the web

  • The communication process has been completely transformed as admins and teachers can easily circulate important information via SMS alert service or the online portal

  • Lesser need for paper and manual labor, means lesser aggregate costs of the academic institute

  • Teachers get to have more time to spend with students since most of the hectic paper work has been automated

  • Students feel more valued and generate better results

  • When most of the paper has been made digital, there are lesser or no chances of text misprinting

  • Institutes are provided with emergency backup facility in case of file loss

  • Users can be restricted from accessing records via password protection


Following Are Some of the Cons of the School Management:

  • The software may not require an IT professional for running it, but still some users may find it difficult to use

  • There can be instances when your software may crash therefore, affecting some of your under process data

  • The computer runs on electricity and if the institute does not have proper measures for that area, there are chances of work getting pending

  • For running the software, the user need to have a little understanding of English language because all fields and tabs are written in English. If not, it may get difficult to operate the software

  • If the internet gets disconnected for some reason, the software will not allow users to proceed hence, slowing down the entire administration process

  • Sometimes the person sitting on the computer can feel over pressured when he/she is handling most of the procedures alone such as fee management, student enrollment and attendance

  • If the computer crashes or stops working, your work will be put on an immediate halt

  • The need for lesser manual labor may leave a lot of people unemployed


The IT Education Management System may have a few drawbacks, but it still is being used in millions of schools and colleges across the world. No matter what the circumstances, the cloud-based solution is and will always remain better than the pen and paper approach. This next-gen approach is not just fast and reliable, but is also very cost-effective.







For those who still donât know the proper meaning of cloud-based school management system, hereâs a little explanation. The online school management software runs via the internet and helps academic institutes manage and control all sorts of administrative procedures. The web-based system automates all paper related processes such as exam management, fee management, student attendance and enrollment eliminating the need for paper or manual labor.

Following Are Some of the Pros of the School Management:

  • The software helps save a lot of time as procedures donât have to go through an extended lineup of employees

  • As far as the accounts management is concerned, there are now lesser chances of fraud and errors

  • Automatic exam calculation improves the accuracy of the entire calculation process therefore making exam management very fast and convenient

  • The admin does not have to depend on multiple staff members for every single report, he/she can access all such material via the smartphone app or the web

  • The communication process has been completely transformed as admins and teachers can easily circulate important information via SMS alert service or the online portal

  • Lesser need for paper and manual labor, means lesser aggregate costs of the academic institute

  • Teachers get to have more time to spend with students since most of the hectic paper work has been automated

  • Students feel more valued and generate better results

  • When most of the paper has been made digital, there are lesser or no chances of text misprinting

  • Institutes are provided with emergency backup facility in case of file loss

  • Users can be restricted from accessing records via password protection


Following Are Some of the Cons of the School Management:

  • The software may not require an IT professional for running it, but still some users may find it difficult to use

  • There can be instances when your software may crash therefore, affecting some of your under process data

  • The computer runs on electricity and if the institute does not have proper measures for that area, there are chances of work getting pending

  • For running the software, the user need to have a little understanding of English language because all fields and tabs are written in English. If not, it may get difficult to operate the software

  • If the internet gets disconnected for some reason, the software will not allow users to proceed hence, slowing down the entire administration process

  • Sometimes the person sitting on the computer can feel over pressured when he/she is handling most of the procedures alone such as fee management, student enrollment and attendance

  • If the computer crashes or stops working, your work will be put on an immediate halt

  • The need for lesser manual labor may leave a lot of people unemployed


The IT Education Management System may have a few drawbacks, but it still is being used in millions of schools and colleges across the world. No matter what the circumstances, the cloud-based solution is and will always remain better than the pen and paper approach. This next-gen approach is not just fast and reliable, but is also very cost-effective.




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