How to Tackle Error in Outlook Offline OST File Easily?
Published on 01 April 15
Ian5
When you use an Exchange server account, you have the facility to configure your server mailboxes with Outlook for offline storage. Now how can this be done? When Exchange server mail account is configured with your Outlook profile in enabled Cached Exchange mode, OST files are created. The mechanism of offline storage allows you to ceaselessly access data and create new items such as new email-messages, contacts, etc. even when there is no connection with the Exchange server.
When the connection to the server is again established, you can reconnect to server and Outlook carries out the task of synchronizing the sets of new data with the mailboxes of Exchange server. Such kind of collaboration between Exchange server and Outlook enables users to work in offline conditions and increases the overall productivity at work. However, there happens to be situation when these offline folders become inaccessible for unwanted reasons and users looks for solutions for how to tackle error in Outlook Offline OST file? Before discussing the possible solutions to fix the error in Offline Storage Table files, lets first discuss out the reasons responsible for their inaccessibility.
Reasons for Inaccessibility of OST Files
OST files are considered as mirror images of server mailbox items and they can get inaccessible for a number of reasons. Some of these reasons are given below.
Corruption Occurs in OST Files: Due to virus or malware attack, OST files become infected and they become corrupted leading to inaccessibility.
Synchronization Problems: Synchronization essentially means that a user has two copies of the data file, one is located on mail server and another is the offline folder present on the system. During synchronization, these two data files become copies of each other. Now, due to some technical issues, sometimes it happens that there occurs some problem between the synchronization procedure and the OST files become orphaned.
Shifting of Mailboxes: When the Exchange server system administrator moves the mailboxes from one place to another place, the OST files become inaccessible. Reason being an Outlook MAPI profile plays an essential role in providing information related to configuration settings which enables Outlook to connect with a particular Exchange server mailbox. Whenever a system administrator moves a mailbox from one server to another, the MAPI gets updated but if it does not reside in the same site then the OST files become orphaned as the MAPI redirection does not work when the mailbox is move to different site.
Solution to Fix Errors in OST Files
Considering all the above situations users require solutions that will help them to access the important data present in the OST files. One way of recovering the OST files is the process of deleting the existing Offline Storage Table files and rebuilding them right from the scratch. However, if the mailboxes of server have been deleted then this method cannot work. In such a case, users have to depend on third-party solutions like OST to PST Recovery tool which provide an extremely convenient technique for how to tackle error in Outlook offline OST file. It proficiently recovers orphaned, damaged or corrupted OST files and suitably converts into three file formats: PST/EML/MSG.
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