MyPage is a personalized page based on your interests.The page is customized to help you to find content that matters you the most.


I'm not curious

5 Cloud Computing Tools Making the Workplace More Efficient

Published on 23 April 13
465
0
0

If 2012 was the year of mobile, then 2013 is set to be the year of cloud computing. Kate Simmons has previously written about the golden age of the cloud for MyTechLogy, adding that âcloud computing has given companies and individuals who use them a distinct advantage over those who donât.â

And she has a point â with the rise of 4G connectivity and the falling prices of both storage and high speed broadband, the cloud is here to stay. The question is, how can using the cloud improve your companyâs performance? Here are five tools to help you do just that.


5 Cloud Computing Tools Making the Workplace More Efficient - Image 1
Dropbox

Dropbox is the service that introduced cloud computing to the masses, and although it faces stiff competition from Google Drive, Box.net and Microsoftâs SkyDrive, itâs still achieved near ubiquity. With Dropbox, you can store and back up your files in the cloud, and shared folders and free transfers to other Dropbox users mean itâs a quick and easy way to share large files that might not fit as an e-mail attachment.

Like many of the tools on this list, it also blurs the line between work and play â need to work on that new business presentation over the weekend? No problem â donât save it to a flash stick, save it to your Dropbox and work on it from home. When youâre back in the office on Monday morning, your version will automatically update itself. Better still, thereâs no chance of you losing your data â if your file is corrupted or you saved over your slides, you can revert to a previous version.

Evernote

Evernote is the go-to service for note-taking on the go, allowing you to store everything from web pages and photographs to voice memos and plain text. 50 million people are already using the service which synchronises your notes between your Macs, PCs, iPhones, Androids and Blackberries.

Smart businessmen can use Evernote to store and search through their thoughts, whether theyâre on the go, in a meeting or sitting at their desk. It can be used to create and store to-do lists, to scan and digitise physical notes such as receipts and letters, or simply to leave yourself reminders that might get overlooked in a traditional notebook.

Salesforce.com

Salesforceâs Chatter system leverages the power of the cloud to create a powerful collaboration tool that businesses of all sizes can use to streamline processes and to document sign-off approval. Through its secure user interface, companies have the ability to empower users to speak one-to-one via an instant messenger, to build groups of likeminded individuals within the company and to share files with each other, whether on the move through the mobile app or at a desktop computer through the web interface.

Now, that might not sound like much, but imagine the following scenario. The MD, the accountant and the head of sales all need to access a confidential document containing revenue projections for the next quarter. With Chatter, you can store the data in the cloud and make it available to only these users. Alternatively, imagine a sales rep thatâs out of the office with a hot new lead â with Chatter, they can access the most recently updated quotes and demoes on their iPad, and then request digital approval from their manager to give the customer a 10% discount. Like most cloud-based technologies, the possibilities are virtually limitless.

5 Cloud Computing Tools Making the Workplace More Efficient - Image 2
Google Chrome

I know what youâre thinking â Chrome is a browser, not a cloud application. While that may be true, the ability to use the cloud to synchronise bookmarks across devices and to create multiple users can make things run a lot more smoothly. If you stumble across an article on your mobile that youâre not quite ready to read, just bookmark it and itâll appear in your browser next time you boot up your computer.

The user accounts are a particular stroke of genius â why not create two different users for at home and at work? If you stumble across, say, a whitepaper or an article in the evening, just switch accounts and bookmark it, then check it out in the morning. It works in reverse, too â now that you can easily bookmark something to your home account from work, thereâs no excuse for you to read that article on Game of Thrones when youâre supposed to be working on a proposal.

Apple iCloud

While Appleâs iCloud wonât make you more efficient per se, it can save a lot of time in certain circumstances. Imagine that youâve just upgraded to an iPhone 5 and you need to copy your data over. Instead of slowly backing up your data to your machine and then transferring it on to your new device, download it from the cloud.

In the case of loss or theft, an iCloud account is even more important. Appleâs âFind My iPhoneâ, which relies on the iCloud to function, will allow you to track your missing mobile and wipe the data from it before anyone cracks your passcode (youâre using one of those, right?). Even if you never manage to reclaim it, you can just restore your data from the cloud when your replacement eventually arrives.



Sci-fi writer Arthur C. Clarke once said that any sufficiently advanced technology is indistinguishable from magic. Cloud computing is taking us one step closer to that dream of us all becoming magicians.

What cloud computing apps do you use to enhance your business' performance?


Byline
Dane is a social media specialist for Marlow-based creative agency fst the Group. He's also a gadget-lover and tech fanatic, as well as an internet addict.





If 2012 was the year of mobile, then 2013 is set to be the year of cloud computing. Kate Simmons has previously written about the golden age of the cloud for MyTechLogy, adding that âcloud computing has given companies and individuals who use them a distinct advantage over those who donât.â

And she has a point â with the rise of 4G connectivity and the falling prices of both storage and high speed broadband, the cloud is here to stay. The question is, how can using the cloud improve your companyâs performance? Here are five tools to help you do just that.

5 Cloud Computing Tools Making the Workplace More Efficient - Image 1

Dropbox

Dropbox is the service that introduced cloud computing to the masses, and although it faces stiff competition from Google Drive, Box.net and Microsoftâs SkyDrive, itâs still achieved near ubiquity. With Dropbox, you can store and back up your files in the cloud, and shared folders and free transfers to other Dropbox users mean itâs a quick and easy way to share large files that might not fit as an e-mail attachment.

Like many of the tools on this list, it also blurs the line between work and play â need to work on that new business presentation over the weekend? No problem â donât save it to a flash stick, save it to your Dropbox and work on it from home. When youâre back in the office on Monday morning, your version will automatically update itself. Better still, thereâs no chance of you losing your data â if your file is corrupted or you saved over your slides, you can revert to a previous version.

Evernote

Evernote is the go-to service for note-taking on the go, allowing you to store everything from web pages and photographs to voice memos and plain text. 50 million people are already using the service which synchronises your notes between your Macs, PCs, iPhones, Androids and Blackberries.

Smart businessmen can use Evernote to store and search through their thoughts, whether theyâre on the go, in a meeting or sitting at their desk. It can be used to create and store to-do lists, to scan and digitise physical notes such as receipts and letters, or simply to leave yourself reminders that might get overlooked in a traditional notebook.

Salesforce.com

Salesforceâs Chatter system leverages the power of the cloud to create a powerful collaboration tool that businesses of all sizes can use to streamline processes and to document sign-off approval. Through its secure user interface, companies have the ability to empower users to speak one-to-one via an instant messenger, to build groups of likeminded individuals within the company and to share files with each other, whether on the move through the mobile app or at a desktop computer through the web interface.

Now, that might not sound like much, but imagine the following scenario. The MD, the accountant and the head of sales all need to access a confidential document containing revenue projections for the next quarter. With Chatter, you can store the data in the cloud and make it available to only these users. Alternatively, imagine a sales rep thatâs out of the office with a hot new lead â with Chatter, they can access the most recently updated quotes and demoes on their iPad, and then request digital approval from their manager to give the customer a 10% discount. Like most cloud-based technologies, the possibilities are virtually limitless.

5 Cloud Computing Tools Making the Workplace More Efficient - Image 2

Google Chrome

I know what youâre thinking â Chrome is a browser, not a cloud application. While that may be true, the ability to use the cloud to synchronise bookmarks across devices and to create multiple users can make things run a lot more smoothly. If you stumble across an article on your mobile that youâre not quite ready to read, just bookmark it and itâll appear in your browser next time you boot up your computer.

The user accounts are a particular stroke of genius â why not create two different users for at home and at work? If you stumble across, say, a whitepaper or an article in the evening, just switch accounts and bookmark it, then check it out in the morning. It works in reverse, too â now that you can easily bookmark something to your home account from work, thereâs no excuse for you to read that article on Game of Thrones when youâre supposed to be working on a proposal.

Apple iCloud

While Appleâs iCloud wonât make you more efficient per se, it can save a lot of time in certain circumstances. Imagine that youâve just upgraded to an iPhone 5 and you need to copy your data over. Instead of slowly backing up your data to your machine and then transferring it on to your new device, download it from the cloud.

In the case of loss or theft, an iCloud account is even more important. Appleâs âFind My iPhoneâ, which relies on the iCloud to function, will allow you to track your missing mobile and wipe the data from it before anyone cracks your passcode (youâre using one of those, right?). Even if you never manage to reclaim it, you can just restore your data from the cloud when your replacement eventually arrives.

Sci-fi writer Arthur C. Clarke once said that any sufficiently advanced technology is indistinguishable from magic. Cloud computing is taking us one step closer to that dream of us all becoming magicians.

What cloud computing apps do you use to enhance your business' performance?

Byline

Dane is a social media specialist for Marlow-based creative agency fst the Group. He's also a gadget-lover and tech fanatic, as well as an internet addict.

This blog is listed under Cloud Computing , Development & Implementations , Mobility and E-Commerce Community

Post a Comment

Please notify me the replies via email.

Important:
  • We hope the conversations that take place on MyTechLogy.com will be constructive and thought-provoking.
  • To ensure the quality of the discussion, our moderators may review/edit the comments for clarity and relevance.
  • Comments that are promotional, mean-spirited, or off-topic may be deleted per the moderators' judgment.
You may also be interested in
 
Awards & Accolades for MyTechLogy
Winner of
REDHERRING
Top 100 Asia
Finalist at SiTF Awards 2014 under the category Best Social & Community Product
Finalist at HR Vendor of the Year 2015 Awards under the category Best Learning Management System
Finalist at HR Vendor of the Year 2015 Awards under the category Best Talent Management Software
Hidden Image Url

Back to Top