New Startup Businesses May Bleed Money, ERP solution Can Stop It

Have you ever wondered what would be that one phrase that can bring about jitters to a professional in, senior management or junior management, alike? I think it is an urgent email from the CFO or the COO to discuss the budget. What say?

Especially as a, project manager; you would be aware of the nightmares that you face, to keep projects on time and on budget, in form of ever changing project scope, unexpected setbacks and of course those unrealistic client demands.

If you see consistency in receiving emails for budget discussions, or you find your team running around discussing the budgets, though the figures are in sync with ballpark, the issue is somewhere else and not with your team or leadership or with your client. The issue is with the tools, yes, the project management platform or the Enterprise Solution that you selected and are using.

A wrong project management tool can set your business to welcome unwarranted problems, and mind well your business can loose on huge funds and it will be too late by the time you realize it. There are Enterprise Mobility Consulting service providers, who hand holds you across Enterprise Mobility Development and implementation process. They can actively help you to pick the right Enterprise Resource Planning Software and also may guide you, if the current platform suffices all the requirements of your esteemed team.

What you need to do, is to select a project management system or a customized ERP solution that tracks all the aspects of your project, from a single system. This is the only way, at least that I can think of, by which when ad-hoc tasks pop up, you and your employees will be in a position to add and manage these tasks to and from the same platform. This also would help you to track every single member’s workload and availability and of course the outcome to the task that you added.

This also helps you to identify the team members who can spare more time from their schedules for a dedicated task, and also the ones who are over-occupied, and hence you can seamlessly shift the workload depending on the priorities. Reduction in manpower leads to cost effectiveness…agree?

It might have struck you several times, when I am managing a virtual team, why can’t and how could I have a standardized onboarding process? And the answer is that for being successful you certainly need a standardized onboarding process and for which you need to get everyone on the same page, since inception with a basic how to training session for accessing and using the new evolved platform. You also can go ahead to do the expectation setting for availability with a communication guidebook and also the contact information sheet.

The best Enterprise Resource Planning Solution, or as you may say the best project management platform is the one which includes virtual chat tools and also the internal messaging platforms. When you are using the same chat tool that is also a part of your project management software, you can instantly tweak tasks, assignments, add notes to several jobs, shift deadlines and responsibilities - and all this without even leaving the program. One more way you save costs on additional training sessions and applications. Wonderful isn’t it?

You are using Google Docs and DropBox, superb. But in my opinion, while working on a major project, it becomes much easier for me to work when I have all the files and folders in the same location including my to-do lists and screen sharing/collaborative meetings. How about you?

A step further and I ensured that my team includes a version number in every file name and the initials of the last person to make any changes to the file. This way if the content of the file is to be questioned or what was changed - I know whom to approach. This has helped me really well from keeping my files from being buried in e-mails and edits from being duplicated. However; this is possible only once you start using the same service for file sharing. Regardless of the naming convention you choose, you should be adamant to put a system in place from day one for managing and tracking files and keep them all in one place. You save on separate services for sharing files and data save money and still be secured…isn’t it?

Do you agree that there is a lot more when it comes to project management than just tracking tasks and storing files? Instead, think of Project Management software that assists you in managing collaborative discussions and virtual meetings. Are you delighted me too!

See when you are supposed to work and manage a virtual team, regular meetings are a big time challenge. However; they are mandatory as without clear communication, the entire project will not take time to fall apart. But your ERP software has to be equipped to help you organize these tasks seamlessly. Taking into considerations the schedules of stakeholders, it shall make arrangements for a virtual meeting or as you say a conference call, may be Mondays at 10am and Thursdays at 2 p.m., to have a weekly project status check-in session. It is intelligent enough to be considerate of the stake holders who live and work from a different time zone, and arranges mid-day meetings that are and can be conveniently attended by one and all. The project software also ensures to send notifications and reminders of that specific day and time consistently, scheduled in advance to keep all on the same page and of course the project moving forward. On top of it, the audio and video recording of the meetings/conferences are available on demand. How convenient it is to be tech savvy while saving funds on those Video calls and so on so forth?

One of the leading software development service provider company, partners you for project collaboration. Before committing to a single platform, use their services for a pilot discussion to determine if their services best suit your needs.

Sheer willpower may not work to your advantage always. Spending huge funds on project management software that don’t fetch you desired and deserving results hurt a lot. They not only slow down the productivity but also drag the deadlines…far.

So what exactly you need here is a ERP solution that can track tasks, overviews, store files, provide you with full team member overview and also delights you with automated virtual meetings and instant messaging - all from the same place.