on 03 April 20
Technology drives pretty much everything we do at work, but not every company takes the time to think about how they use it. With a little planning and some help from your IT department, companies can leverage technology to be more effective and save money. Here are a few ways to more effectively use technology in the workplace.
Add strategically placed digital signs to your workplace to make it easier to get the word out about job openings, events and training sessions. The signs let you distribute key information without sending a ton of emails, and messages can usually be pre-scheduled to make notifications easier.
Employees lose hours each week waiting for replies to emails and tracking down coworkers for short conversations. Messaging apps like Slack or Hangouts let employees quickly touch base and get the info they need to keep working.
Webinars & Live Streams
If you have team members in different time zones or departments with very different work schedules, then it can be hard to get everyone together for company-wide announcements or news. Use webinars and live streams to make presentations and events accessible to employees in every time zone, and whenever their schedules allow viewing. You can also record training sessions, so it’s easier for new employees to get up to speed.
Scheduling meetings remains one of the most frustrating parts of workplace life, especially if you have a large group. Group calendars make everyone's availability clear and cuts back on the need for emails to find a good time. Your IT or tech support staff should be able to quickly set this up for you if the feature isn't already enabled.
Online Project Management
Having a central place to manage schedules, documents, tasks and milestones can increase the productivity of any team. You can try newer tools like Asana or Trello, but companies with SharePoint can also get team sites setup quickly.
Matching a face with a voice makes communication about sensitive or complex issues easier by making participants more relatable. Use video conferencing software to increase the productivity and civility of discussions. This is especially helpful if team members are unlikely to ever meet in person.
Thinking Beyond the Technology Basics
We are surrounded by technology, yet often fail to think deeply about its implications or its possibilities. Take the time to think about the technology in your workplace and you'll find many ways to work more effectively. There are also many resources out there to help you get the help and ideas that you need. IT services, such as IT services Ottawa, can really help you make sure you are using your technology to the best of its ability.
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