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Move Outlook data to access emails from other email clients

Published on 22 July 16
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MS Outlook provides a medium of communication in many businesses. It offers multiple services like emails, contacts, calendar, notes, etc.

Outlook generates an automatic backup file called PST (Personal Storage Table) file which includes all data items of Outlook.

In order to enhance the usability of PST files item such as emails, calendar, contacts, notes on different platforms, user can perform the conversion. The conversion of Outlook items in different file formats like EML, PDF, VCF, MSG and icalendar makes them more portable and usable.

The conversion of Outlook data file is possible with manual method as well as with the third party tool.


I have huge number of emails in my Outlook email account and for portability I want to convert all my emails in PDF form. Is the conversion possible?


Outlook do not have any in-built option for saving PST file emails in PDF format. However this conversion is possible with Adobe Acrobat add-ins which available free of cost. With add-ins, user can convert all messages in PDF format.


I want to extract one of my important email from the PST file, is there any possible way to perform this extraction.


In many scenario, user wish to keep only desired email than complete PST file, in that case user can extract the single email from PST file by performing simple drag and drop operation. It will convert your pst file email into msg file format. However if there are N number of email items then it becomes very difficult to extract each email by performing simple drag and drop operation.


Move Outlook data to access emails from other email clients - Image 1


Does Outlook have any option to save all PST file contact in iCalendar format?


User can enhance the usability of PST file calendar. Converting Outlook calendar to iCalendar(ICS) format enables users to import their Outlook calendars to other email clients such as Google Calendar, Apple’s Calendar, etc.

Outlook provide in-built option to save calendar in iCalendar format. User can follow the given below steps to convert PST file contacts to iCalendar format:


  • Open Outlook and click on calendar.
  • Select all the calendars that user wants to save.
  • Now open the file and click Save Calendar.
  • Choose iCalendar format and click Save.

I have number of contacts in my Outlook profile, I want to convert all my Outlook contacts in vCard format, Does Outlook offers any option to perform this conversion?


vCards are virtual business cards by which user can share the contact information with others. vCards contains information like name, address, phone number and email id. Outlook does not provides any direct option for this conversion but it is possible to export Outlook contacts to vCard.


  1. Click on People tab.

  1. Click All Contacts.

  1. Click on Forward Contact on Home Tab.

  1. Go to As a Business card.

Move Outlook data to access emails from other email clients - Image 2

  1. A new message will pop-up on screen with all selected contacts added as vCard attachments.

  2. Right click in the Attached files and choose Select All option.

  3. Now Drag & drop the selected items out of Outlook and into Window Explorer folder. alternative, user could also use CTRL+C in Outlook and CTRL+V in Explorer.


Alternative Solution to Export Outlook PST file into EML, PDF, VCF and MSG


Performing the PST file conversion manually is sometimes very time consuming and needs technical skills. In order to perform the PST conversion in easy manner can be done with the help of third party solution that can convert all items such as emails, calendar, contacts, etc in their more usable file formats. The tool also enables users to convert PST files emails in EML file format, as there is no manual way to perform this conversion.

The tool can even convert corrupted PST files in EML, MSG, PDF, and vCard format. In addition there is no data loss during the conversion.


Conclusion


User faces many situations, in which user needs to perform conversion of PST file data in more usable and platform independent applications file format. For doing so, user can opt manual as well as third party tool for the PST file conversion such as pst file converter.
















MS Outlook provides a medium of communication in many businesses. It offers multiple services like emails, contacts, calendar, notes, etc.

Outlook generates an automatic backup file called PST (Personal Storage Table) file which includes all data items of Outlook.

In order to enhance the usability of PST files item such as emails, calendar, contacts, notes on different platforms, user can perform the conversion. The conversion of Outlook items in different file formats like EML, PDF, VCF, MSG and icalendar makes them more portable and usable.

The conversion of Outlook data file is possible with manual method as well as with the third party tool.

I have huge number of emails in my Outlook email account and for portability I want to convert all my emails in PDF form. Is the conversion possible?

Outlook do not have any in-built option for saving PST file emails in PDF format. However this conversion is possible with Adobe Acrobat add-ins which available free of cost. With add-ins, user can convert all messages in PDF format.

I want to extract one of my important email from the PST file, is there any possible way to perform this extraction.

In many scenario, user wish to keep only desired email than complete PST file, in that case user can extract the single email from PST file by performing simple drag and drop operation. It will convert your pst file email into msg file format. However if there are N number of email items then it becomes very difficult to extract each email by performing simple drag and drop operation.

Move Outlook data to access emails from other email clients - Image 1

Does Outlook have any option to save all PST file contact in iCalendar format?

User can enhance the usability of PST file calendar. Converting Outlook calendar to iCalendar(ICS) format enables users to import their Outlook calendars to other email clients such as Google Calendar, Apple’s Calendar, etc.

Outlook provide in-built option to save calendar in iCalendar format. User can follow the given below steps to convert PST file contacts to iCalendar format:

  • Open Outlook and click on calendar.
  • Select all the calendars that user wants to save.
  • Now open the file and click Save Calendar.
  • Choose iCalendar format and click Save.
I have number of contacts in my Outlook profile, I want to convert all my Outlook contacts in vCard format, Does Outlook offers any option to perform this conversion?

vCards are virtual business cards by which user can share the contact information with others. vCards contains information like name, address, phone number and email id. Outlook does not provides any direct option for this conversion but it is possible to export Outlook contacts to vCard.

  1. Click on People tab.

  1. Click All Contacts.

  1. Click on Forward Contact on Home Tab.

  1. Go to As a Business card.

Move Outlook data to access emails from other email clients - Image 2

  1. A new message will pop-up on screen with all selected contacts added as vCard attachments.

  2. Right click in the Attached files and choose Select All option.

  3. Now Drag & drop the selected items out of Outlook and into Window Explorer folder. alternative, user could also use CTRL+C in Outlook and CTRL+V in Explorer.



Alternative Solution to Export Outlook PST file into EML, PDF, VCF and MSG

Performing the PST file conversion manually is sometimes very time consuming and needs technical skills. In order to perform the PST conversion in easy manner can be done with the help of third party solution that can convert all items such as emails, calendar, contacts, etc in their more usable file formats. The tool also enables users to convert PST files emails in EML file format, as there is no manual way to perform this conversion.

The tool can even convert corrupted PST files in EML, MSG, PDF, and vCard format. In addition there is no data loss during the conversion.

Conclusion

User faces many situations, in which user needs to perform conversion of PST file data in more usable and platform independent applications file format. For doing so, user can opt manual as well as third party tool for the PST file conversion such as pst file converter.

This blog is listed under Data & Information Management Community

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  1. 06 March 17
    0

    Really liked your blog.. Nice and informative. thanks for this article. Apart from this, there is one more article to go for on the same topic but with some more details and information. You may check that out through the below link: http://easytechtools.com/2017/02/22/reapair-ms-access-database/

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