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How to manage email and mailboxes in Mail for iPhone and iPad

Published on 13 September 16
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  1. How to mark an email as read or unread on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Edit in the upper right corner.
  4. Tap any email messages you'd like to mark as read.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 1

  5. Tap Mark in the lower left corner.
  6. Tap Mark as Read. If the messages you chose were already read, you can instead tap Mark as Unread.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 2

  1. How to flag an email message on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Edit in the upper right corner of your screen.
  4. Tap the message(s) you'd like to flag.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 3

  5. Tap Mark in the lower left corner of your screen.
  6. Tap Flag. If the messages you chose were already flagged, you can instead tap Unflag.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 4

Once you have a message (or messages) flagged, a special Flagged mailbox will appear in your Mailboxes list. Tap on it to see a list of all your flagged messages.

  1. How to add new mailboxes on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Mailboxes in the upper left corner of your screen.
  4. Tap Edit in the upper right corner of your screen.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 5

  5. Tap New Mailbox in the lower right corner of your screen.
  6. Type a name for your mailbox in the Name field.
  7. Tap the Mailbox Location field to attach your new folder to an account.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 6

  8. Tap a main mailbox in which you'd like to locate your new mailbox.
  9. Tap Save.
  10. Tap Done.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 7

  1. How to move messages to different mailboxes on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Mailboxes in the upper left corner of the screen.
  4. Tap the mailbox that contains the message(s) you'd like to move.
  5. Tap Edit.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 8

  6. Tap the message(s) you'd like to move.
  7. Tap Move.
  8. Tap the mailbox to which you'd like to move the message(s).

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 9

To move a message you're already reading on iPhone or iPad:

  1. Tap the Mailbox button at the bottom of your screen. It looks like a file folder.
  2. Tap the mailbox to which you'd like to move the message.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 10


How to move emails to suggested emails based on frequency in the Mail app on iOS 10 for iPhone and iPad

As of iOS 10, you can get suggestions in the Mail app for moving an email to a different mailbox based on previous activities you've had with the contacts. For example, if you always move emails from your mom to the "Family" folder, you will see a pop up suggesting the Family folder when you move it.

You'll need to make sure your Mail settings are correct before using mailbox suggestions.

  1. Open the Settings app on your iPhone or iPad.
  2. Scroll down and tap Mail.
  3. Tap Swipe Options.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 11

  4. Tap Swipe Left or Swipe Right.
  5. Select Move Message.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 12

Now, your Mail app is set up to use the move to mailbox suggestion feature in iOS 10.

  1. Open the Mail app on your iPhone or iPad.
  2. Find the email you want to move and swipe left or right (depending on which direction you selected for Move).
  3. Tap Move.
  4. Tap the suggested mailbox when it pops up or tap Other to select a different mailbox.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 13

How to move emails from the same thread into different mailboxes in the Mail app in iOS 10 on iPhone and iPad

In iOS 10, you can keep email threads organized by moving individual communications into different mailboxes. So, if your co-worker started talking about going out to lunch in an email thread about an upcoming project, you can move somewhere else so it doesn't interfere with your conversation.

  1. Launch the Mail app from the Home screen of your iPhone or ipad.
  2. Find the email thread you want to organize.
  3. Swipe to the left on the email and tap the More... feature.
  4. Tap Show Related Messages.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 14

  5. Tap Edit in the top right corner of the screen.
  6. Select the email or emails you want to move or mark.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 15

  7. Tap Mark in the bottom left corner of the screen to Flag, Mark as Unread, or move the email to Junk.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 16

  8. Tap Move in the bottom left corner of the screen to move the email to a different mailbox.
  9. Tap Trash in the bottom right corner to trash the email.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 17

How to add the first contact to your VIP list on iPhone and iPad

  1. Launch the Mail app from the Home screen of your iPhone or iPad.
  2. Tap Mailboxes in the upper left corner of your screen.
  3. Tap the VIP inbox directly underneath your regular inbox.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 18

  4. Tap Add VIP.
  5. Tap on the name of the contact you'd like to add to VIP. If a contact is grayed out, it means you're missing their email address and can't add them until you enter it.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 19

After you tap on their name they'll be automatically added to your VIP inbox.

How to add more contacts to your VIP list on iPhone and iPad

  1. Launch the Mail app from the Home screen of your iPhone or iPad.
  2. Tap Mailboxes in the upper left corner of your screen.
  3. Tap the on the right end of the VIP inbox row.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 20

  4. Tap Add VIP.
  5. Tap on the name of the contact you'd like to add to VIP. If a contact is grayed out, it means you're missing their email address and can't add them until you enter it.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 21

After you tap on their name they'll be automatically added to your VIP inbox.

  1. How to set custom notifications for your VIP inbox on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Mailboxes in the upper left corner of your screen.
  4. Tap the on the right end of the VIP inbox row.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 22

  5. Tap VIP Alerts.
  6. Turn notification settings on or off as you see fit.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 23

How to filter inboxes in the Mail app in iOS 10 on iPhone and iPad

With iOS 10, Apple added the ability to filter your inboxes by Unread, Flagged, addressed directly to you, or CC'd to you. You can also filter by only emails that have attachments or only emails from your VIP list. To help narrow it down even further, you can select which inboxes you want to filter by.

  1. Launch the Mail app from the Home screen of your iPhone or iPad.
  2. Tap an inbox (or tap All Inboxes).
  3. Tap the Filter button in the bottom left corner of the screen. It looks like a circle with three lines inside of it.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 24

  4. Tap Filtered By in the bottom center of the screen.
  5. Select the category you want to filter your inbox by.
  6. Tap Done in the upper right corner of the screen.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 25

How to unsubscribe to mailing lists in the Mail app in iOS 10 on iPhone and iPad

Thanks to iOS 10, we can unsubscribe to mailing lists that we, for some inexplicable reason, were signed up for. Instead of going through the rigamarole of tapping through a half-dozen web pages asking why we are leaving, we can unsubscribe in literally two taps.

  1. Open the Mail app on your iPhone or iPad.
  2. Select an email from a mailing list that you don't want to receive anymore.
  3. Tap Unsubscribe at the top of the email.
  4. Tap Unsubscribe when prompted to confirm.












  1. How to mark an email as read or unread on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Edit in the upper right corner.
  4. Tap any email messages you'd like to mark as read.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 1


  5. Tap Mark in the lower left corner.
  6. Tap Mark as Read. If the messages you chose were already read, you can instead tap Mark as Unread.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 2


  1. How to flag an email message on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Edit in the upper right corner of your screen.
  4. Tap the message(s) you'd like to flag.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 3

  5. Tap Mark in the lower left corner of your screen.
  6. Tap Flag. If the messages you chose were already flagged, you can instead tap Unflag.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 4


Once you have a message (or messages) flagged, a special Flagged mailbox will appear in your Mailboxes list. Tap on it to see a list of all your flagged messages.

  1. How to add new mailboxes on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Mailboxes in the upper left corner of your screen.
  4. Tap Edit in the upper right corner of your screen.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 5


  5. Tap New Mailbox in the lower right corner of your screen.
  6. Type a name for your mailbox in the Name field.
  7. Tap the Mailbox Location field to attach your new folder to an account.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 6


  8. Tap a main mailbox in which you'd like to locate your new mailbox.
  9. Tap Save.
  10. Tap Done.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 7


  1. How to move messages to different mailboxes on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Mailboxes in the upper left corner of the screen.
  4. Tap the mailbox that contains the message(s) you'd like to move.
  5. Tap Edit.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 8


  6. Tap the message(s) you'd like to move.
  7. Tap Move.
  8. Tap the mailbox to which you'd like to move the message(s).

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 9


To move a message you're already reading on iPhone or iPad:

  1. Tap the Mailbox button at the bottom of your screen. It looks like a file folder.
  2. Tap the mailbox to which you'd like to move the message.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 10




How to move emails to suggested emails based on frequency in the Mail app on iOS 10 for iPhone and iPad

As of iOS 10, you can get suggestions in the Mail app for moving an email to a different mailbox based on previous activities you've had with the contacts. For example, if you always move emails from your mom to the "Family" folder, you will see a pop up suggesting the Family folder when you move it.

You'll need to make sure your Mail settings are correct before using mailbox suggestions.

  1. Open the Settings app on your iPhone or iPad.
  2. Scroll down and tap Mail.
  3. Tap Swipe Options.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 11


  4. Tap Swipe Left or Swipe Right.
  5. Select Move Message.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 12


Now, your Mail app is set up to use the move to mailbox suggestion feature in iOS 10.

  1. Open the Mail app on your iPhone or iPad.
  2. Find the email you want to move and swipe left or right (depending on which direction you selected for Move).
  3. Tap Move.
  4. Tap the suggested mailbox when it pops up or tap Other to select a different mailbox.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 13


How to move emails from the same thread into different mailboxes in the Mail app in iOS 10 on iPhone and iPad

In iOS 10, you can keep email threads organized by moving individual communications into different mailboxes. So, if your co-worker started talking about going out to lunch in an email thread about an upcoming project, you can move somewhere else so it doesn't interfere with your conversation.

  1. Launch the Mail app from the Home screen of your iPhone or ipad.
  2. Find the email thread you want to organize.
  3. Swipe to the left on the email and tap the More... feature.
  4. Tap Show Related Messages.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 14


  5. Tap Edit in the top right corner of the screen.
  6. Select the email or emails you want to move or mark.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 15


  7. Tap Mark in the bottom left corner of the screen to Flag, Mark as Unread, or move the email to Junk.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 16


  8. Tap Move in the bottom left corner of the screen to move the email to a different mailbox.
  9. Tap Trash in the bottom right corner to trash the email.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 17


How to add the first contact to your VIP list on iPhone and iPad

  1. Launch the Mail app from the Home screen of your iPhone or iPad.
  2. Tap Mailboxes in the upper left corner of your screen.
  3. Tap the VIP inbox directly underneath your regular inbox.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 18


  4. Tap Add VIP.
  5. Tap on the name of the contact you'd like to add to VIP. If a contact is grayed out, it means you're missing their email address and can't add them until you enter it.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 19


After you tap on their name they'll be automatically added to your VIP inbox.

How to add more contacts to your VIP list on iPhone and iPad

  1. Launch the Mail app from the Home screen of your iPhone or iPad.
  2. Tap Mailboxes in the upper left corner of your screen.
  3. Tap the on the right end of the VIP inbox row.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 20


  4. Tap Add VIP.
  5. Tap on the name of the contact you'd like to add to VIP. If a contact is grayed out, it means you're missing their email address and can't add them until you enter it.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 21


After you tap on their name they'll be automatically added to your VIP inbox.

  1. How to set custom notifications for your VIP inbox on iPhone and iPad
  2. Launch the Mail app from the Home screen of your iPhone or iPad.
  3. Tap Mailboxes in the upper left corner of your screen.
  4. Tap the on the right end of the VIP inbox row.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 22


  5. Tap VIP Alerts.
  6. Turn notification settings on or off as you see fit.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 23


How to filter inboxes in the Mail app in iOS 10 on iPhone and iPad

With iOS 10, Apple added the ability to filter your inboxes by Unread, Flagged, addressed directly to you, or CC'd to you. You can also filter by only emails that have attachments or only emails from your VIP list. To help narrow it down even further, you can select which inboxes you want to filter by.

  1. Launch the Mail app from the Home screen of your iPhone or iPad.
  2. Tap an inbox (or tap All Inboxes).
  3. Tap the Filter button in the bottom left corner of the screen. It looks like a circle with three lines inside of it.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 24


  4. Tap Filtered By in the bottom center of the screen.
  5. Select the category you want to filter your inbox by.
  6. Tap Done in the upper right corner of the screen.

    How to manage email and mailboxes in Mail for iPhone and iPad - Image 25


How to unsubscribe to mailing lists in the Mail app in iOS 10 on iPhone and iPad

Thanks to iOS 10, we can unsubscribe to mailing lists that we, for some inexplicable reason, were signed up for. Instead of going through the rigamarole of tapping through a half-dozen web pages asking why we are leaving, we can unsubscribe in literally two taps.

  1. Open the Mail app on your iPhone or iPad.
  2. Select an email from a mailing list that you don't want to receive anymore.
  3. Tap Unsubscribe at the top of the email.
  4. Tap Unsubscribe when prompted to confirm.


This blog is listed under Gadgets and Mobility Community

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