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Remove Outlook Duplicates to Restrict PST From Creating Redundancy

Published on 15 November 16
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In modern scenario, Microsoft Outlook deals to serve a reliable email client service which enables a user to send and receive mails all around the world. There are thousands of users using it due to its advanced features as well. A user can allow to create an Outlook account and use multiple utilities such as sharing emails, manage contacts, calendars, etc. Moreover, Outlook maintains the list of records in its native file extension i.e., PST(Personal Storage Table). In this application, a situation occurs in which duplicate/redundant emails become generated in users Outlook suite. Since the redundant files are useless for users and also negatively impact on the performance of the application. Hence, there is a need for suitable solutions by which one can easily be available to remove Outlook duplicates from a huge amount of emails. In this post, we will discuss appropriate methods to delete duplicate in Outlook.
Causes of Duplicate Items Showing in PST & Need to Delete Outlook Duplicates

Nowadays, there are plenty of reasons due to which a copy of one email is generated repeatedly. Such email copies generate one of the most annoying situations for Outlook users while accessing it. Below are some points, which are the reasons behind the occurrence of these duplicate emails:
Incorrect Synchronization with Device:

During synchronizing Outlook suite with the server, if something goes wrong then, it will result in repetition of downloading of an email. And a situation came when you need to remove Outlook duplicates from the PST file. Therefore, it is suggested to users that they must configure their profile accurately so that they are safe or secure from such situation to occur duplicate/redundancy in Outlook items.
Happening of Accidental Users Activities:

Sometimes, due to improper management of MS Outlook emails, clients could copy a mail in various sub-folders. After these activities the results in a creation of duplicate emails in Outlook suite. Especially, if Leave a copy of the message on the server option is enabled in Outlook, then application creates duplicate emails whenever a user clicking on Send or Receive button. It also enforces users to remove Outlook duplicates that occur due to users accidental activities.
Issues with the Server of Both Ends:

If the server is unable to respond correctly while sending/receiving the emails then, the next sync will download or send all previous emails again. In addition, if a sender is sending a mail to users again and again in order to receive recipient reply then, also duplicate emails will get overloaded in Outlook.
Slow Down Performance Due to Duplicity:

Multiple times most of Outlook users always hampers to use account just because of oversized PST data files. Thus, email client starts to slow down when the mailbox size grows 2-3 GB and in case if a user can’t reduce the size of PST mailbox then, Outlook account might become hangs, free and not responding properly.
After understanding the needs of users to remove duplicate items from Outlook in the following section, different solutions to delete duplicate items from Outlook account are discussed.
Approach to Remove Duplicate Emails in Outlook PST File

In order to restrict PST from creating redundancy, there is a need to delete Outlook duplicates from the PST file. Follow the step-by-step manual approach mentioned below:
  • Sign in to Outlook account and click View from the task menu
  • Now, select Arrange By icon
  • A user can sort the mail by entering required categories like Date, Subject, etc.
Remove Outlook Duplicates to Restrict PST From Creating Redundancy - Image 1
  • From the email list, select the duplicate emails separately.
Note: In most of the cases, it is recommended to arrange the bulk emails in orderly with a subject. It will help to maintain emails with same subject intact, which forms it easy to delete redundant emails permanently.
Ways to Delete Duplicate Outlook Contacts

Each Outlook contacts are saved under Address Book. So, a user can search and then remove redundant Outlook contacts in following steps:
  • First, select Tools >> Address Book from the menu.
  • Choose the contacts folder from which replicated contacts need to be deleted.
  • Attach View >> Change View tab
  • Under single window, click Phone to view all the contacts
  • Now, enter Full Name to view all contacts in a list
  • Go to CTRL Key, start to eliminate the duplicate contacts.
Remove Outlook Duplicates to Restrict PST From Creating Redundancy - Image 2
This Process is reliable when a user Outlook email account is having few amount of emails along with it and a user want to eliminate replicate messages from them. The manual solution goes fail when it comes to removal of Outlook duplicate contacts or emails from a large Outlook PST file. However, this method is quite complicated, time-consuming, lengthy, and unnecessary for users who are not familiar with Outlook application.
Alternate Solution to Eliminate Outlook Duplicates

Using third party utility i.e. Microsoft Outlook Duplicate Remover tool to eliminate duplicates from whole PST file items such as emails, calendars, contacts, etc. This tool rapidly removes all the regenerated copies of emails or any items within just one go. No matter what is the size of PST file, it will support any size of file or type without increasing any error messages. Furthermore, there are many worthy features provided to users of this reliable product and some of them are mentioned below:
  • Eliminate Duplicate emails from Multiple PST File.
  • Delete Duplicates Without Harming Outlook Files.
  • Preview unlimited PST files in original form.
Conclusion

Free space storage plays an important role while rising dependency on emails. Sometimes Outlook user wants to remove Outlook duplicates occurs in PST files thus they can easily access their account. To help out a user, in above section, we have described some reasons and also, one such manual approach to remove replicated data files due to oversized Outlook PST. Thus, to overcome this issue, multiple users have preferred Outlook Duplicate Items remover as their best-suited solution for accomplishing this task in an easy way. Although, we have mentioned various features of the tool which helps to delete Outlook duplicates in PST. Now we can end with the fact that efficient and suitable approach to remove duplicate Outlook messages is the Outlook duplicate remover.



















In modern scenario, Microsoft Outlook deals to serve a reliable email client service which enables a user to send and receive mails all around the world. There are thousands of users using it due to its advanced features as well. A user can allow to create an Outlook account and use multiple utilities such as sharing emails, manage contacts, calendars, etc. Moreover, Outlook maintains the list of records in its native file extension i.e., PST(Personal Storage Table). In this application, a situation occurs in which duplicate/redundant emails become generated in users Outlook suite. Since the redundant files are useless for users and also negatively impact on the performance of the application. Hence, there is a need for suitable solutions by which one can easily be available to remove Outlook duplicates from a huge amount of emails. In this post, we will discuss appropriate methods to delete duplicate in Outlook.

Causes of Duplicate Items Showing in PST & Need to Delete Outlook Duplicates

Nowadays, there are plenty of reasons due to which a copy of one email is generated repeatedly. Such email copies generate one of the most annoying situations for Outlook users while accessing it. Below are some points, which are the reasons behind the occurrence of these duplicate emails:

Incorrect Synchronization with Device:

During synchronizing Outlook suite with the server, if something goes wrong then, it will result in repetition of downloading of an email. And a situation came when you need to remove Outlook duplicates from the PST file. Therefore, it is suggested to users that they must configure their profile accurately so that they are safe or secure from such situation to occur duplicate/redundancy in Outlook items.

Happening of Accidental Users Activities:

Sometimes, due to improper management of MS Outlook emails, clients could copy a mail in various sub-folders. After these activities the results in a creation of duplicate emails in Outlook suite. Especially, if Leave a copy of the message on the server option is enabled in Outlook, then application creates duplicate emails whenever a user clicking on Send or Receive button. It also enforces users to remove Outlook duplicates that occur due to users accidental activities.

Issues with the Server of Both Ends:

If the server is unable to respond correctly while sending/receiving the emails then, the next sync will download or send all previous emails again. In addition, if a sender is sending a mail to users again and again in order to receive recipient reply then, also duplicate emails will get overloaded in Outlook.

Slow Down Performance Due to Duplicity:

Multiple times most of Outlook users always hampers to use account just because of oversized PST data files. Thus, email client starts to slow down when the mailbox size grows 2-3 GB and in case if a user can’t reduce the size of PST mailbox then, Outlook account might become hangs, free and not responding properly.

After understanding the needs of users to remove duplicate items from Outlook in the following section, different solutions to delete duplicate items from Outlook account are discussed.

Approach to Remove Duplicate Emails in Outlook PST File

In order to restrict PST from creating redundancy, there is a need to delete Outlook duplicates from the PST file. Follow the step-by-step manual approach mentioned below:

  • Sign in to Outlook account and click View from the task menu
  • Now, select Arrange By icon
  • A user can sort the mail by entering required categories like Date, Subject, etc.


Remove Outlook Duplicates to Restrict PST From Creating Redundancy - Image 1

  • From the email list, select the duplicate emails separately.


Note: In most of the cases, it is recommended to arrange the bulk emails in orderly with a subject. It will help to maintain emails with same subject intact, which forms it easy to delete redundant emails permanently.

Ways to Delete Duplicate Outlook Contacts

Each Outlook contacts are saved under Address Book. So, a user can search and then remove redundant Outlook contacts in following steps:

  • First, select Tools >> Address Book from the menu.
  • Choose the contacts folder from which replicated contacts need to be deleted.
  • Attach View >> Change View tab
  • Under single window, click Phone to view all the contacts
  • Now, enter Full Name to view all contacts in a list
  • Go to CTRL Key, start to eliminate the duplicate contacts.


Remove Outlook Duplicates to Restrict PST From Creating Redundancy - Image 2

This Process is reliable when a user Outlook email account is having few amount of emails along with it and a user want to eliminate replicate messages from them. The manual solution goes fail when it comes to removal of Outlook duplicate contacts or emails from a large Outlook PST file. However, this method is quite complicated, time-consuming, lengthy, and unnecessary for users who are not familiar with Outlook application.

Alternate Solution to Eliminate Outlook Duplicates

Using third party utility i.e. Microsoft Outlook Duplicate Remover tool to eliminate duplicates from whole PST file items such as emails, calendars, contacts, etc. This tool rapidly removes all the regenerated copies of emails or any items within just one go. No matter what is the size of PST file, it will support any size of file or type without increasing any error messages. Furthermore, there are many worthy features provided to users of this reliable product and some of them are mentioned below:

  • Eliminate Duplicate emails from Multiple PST File.
  • Delete Duplicates Without Harming Outlook Files.
  • Preview unlimited PST files in original form.


Conclusion

Free space storage plays an important role while rising dependency on emails. Sometimes Outlook user wants to remove Outlook duplicates occurs in PST files thus they can easily access their account. To help out a user, in above section, we have described some reasons and also, one such manual approach to remove replicated data files due to oversized Outlook PST. Thus, to overcome this issue, multiple users have preferred Outlook Duplicate Items remover as their best-suited solution for accomplishing this task in an easy way. Although, we have mentioned various features of the tool which helps to delete Outlook duplicates in PST. Now we can end with the fact that efficient and suitable approach to remove duplicate Outlook messages is the Outlook duplicate remover.

This blog is listed under Development & Implementations and Data & Information Management Community

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  1. 26 April 17
    0

    An Easy and efficient way to remove duplicate data in Outlook is by using CleanUp tool. • Configure Account rules in Outlook • Schedule Automatic Inbox Update frequency from 15 to 30 minutes • Select the folder from where you want to remove data and than Use CleanUp tool • Finally Empty the Deleted items folder Check step by step process with screenshots http://www.filerepairtools.com/tips/remove-duplicate-emails-contacts-messages-outlook-2016/

  2. 24 November 16
    0

    You can remove any number of duplicate email items in Outlook PST file with the help of manual technique. If you have a good knowledge of Windows then manual method is very helpful to you. Follow the recommended link get the manual steps to remove duplicate items from MS Outlook:- http://migrateemails.com/2016/06/13/remove-outlook-duplicates/

  3. 18 November 16
    0

    I would like to suggest you to us Outlook Duplicates Remover tool to remove all kind of duplicate emails an other items from your Outlook profile. The utility is very well work on all versions of MS Outlook and Windows platform. User can get more information, visit to :- https://exchangeserverstips.wordpress.com/2016/11/15/how-to-remove-duplicate-outlook-pst-files-manually/

  4. 15 November 16
    0

    Helpful and useful software to remove all the duplicate emails from mailboxes and optimize the performance of MS Outlook.See at: http://www.mannatsoftware.com/stellar-phoenix-outlook-duplicate-remover.html

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