What Are The Different Aspects That Make Online Document Management System More Effective?
Published on 19 December 16
0
1
Document management and safe storage system is an integral part of every business. The volume of documents keeps increasing every day hence, management and storage of documents become difficult. The things become worse if company is using traditional file storage system.
Instant Access And Sharing:
Access Control:
Online DMS provides instant file sharing options to the users. Sometimes, there might be chances of illegal access to document and modification can be done by unknown users.
Document Editing:
Editing process in paper documents is expensive and wasteful. User have to mark the changes with colored marker so that one will be able to find the changes made in documents. Also, if there are some corrections, users have to print the new document for a correct copy.Above process waste lots of paper as well as money. Online DMS provides convenient method to keep track of the changes made to the documents. The changes made with document is highlighted with different color along with the time document is edited and by whom.
Extra Office Space:
Offices are now emphasising on paperless document environment. Online file storage can free up more office desk by storing files virtually in cloud. The unwanted documents are managed effectively using online document management system so that it can create extra space for urgent documents.
Enhanced Safety:
High level security to all the document is the key feature of DMS. Traditional file cabinets are more accident prone. They can be accessed by any user and there might be chances of information theft. Also, the disasters like flood and fire can cause damage to the precious data of the company.
Strong Encryption:
Data stored in cloud is more likely to be hacked than data store on physical server. But, with advance in technology, online DMS solutions now provide strong encryption algorithms to data. It will help to protect data from severe cyber attacks.
Data Recovery:
Regular backup of data can help to recover the documents. In case of any disaster, documents are easily recovered from the cloud networks.
Various Integration Of DMS:
In order to make business more effective DMS solution provide desktop software and smartphone app integration.- DMS Software:
- Mobile App:
Infrastructure And Storage Space Compatibility:
Every business has different requirements to run a business smoothly. The need of infrastructure and storage space changes according to the size of business.
This blog is listed under
Development & Implementations
and Data & Information Management
Community
Related Posts:
Post a Comment
You may also be interested in
Share your perspective
Share your achievement or new finding or bring a new tech idea to life. Your IT community is waiting!