Get Solution to Resolve Outlook PST File Size Limit Issues
Published on 20 June 17
Robinsan3
This article gives you information about the Limitation of Outlook PST File size in different Microsoft Versions. Also discussed PST File size problems faced by user while Microsoft Outlook file size limit process and some specialized techniques that can help the user to fix the Outlook PST File size limit issues.
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Size Limit of PST File in Different Outlook Versions
A PST file Pre-owned by Microsoft Outlook Application used to store
Email messages, Notes, Journal, Calendar & more details. As the number of emails messages increase, the size of PST file also increases or vice versa and different Outlook PST File size issues started.
Size Limit of Outlook PST File defined by the file format used by Outlook to store data, as earlier versions of Outlook 2002 & earlier versions used an ANSI File format for storing all messages details. This Format file offers only 2 GB limit of file size and not having any method to increase the capacity of this PST File. As the Size of default file Outlook 2002 increase, corruption issues start arising then user try different method to reduce the Outlook PST File size.
To Solve PST File size problems, Outlook offered another file format after Outlook 2003 called Unicode File format having the capacity around 20-50 GB to save all emails messages depend on different Outlook Versions. A user can increase the size the PST file using Open Registry Editor. While using the complex method of Registry editor, the user can go simple techniques briefly discussed in below section.
Error Due to Large Outlook PST File size in Different Outlook Versions
As PST file size limit in Outlook 2007, 2010/2013 & 2016 versions is different and When a user receives and sends a large number of emails, the capacity of file size increases and start dealing with PST file size issues related to the Outlook file such as:
- Performance Issues: Performance issues start arising and more time is taken by application for communication.
- Corruption Issues.
- Difficult to manage Outlook File.
Techniques to Solve Outlook PST File Size Limitation
Outlook user always tries to maintain the Outlook PST file size to reduce the corruption issues in Outlook File. But as the size of PST File limit increase, different corruption issues start arising such as hard drive failure, dirty shut-down , and mail-ware attack. Due to such error user not able to view their important emails and attachments and try to resolve all these kind of PST File Size Problems and maintain Outlook PST file size limit by following techniques.
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6 Ways to Reduce the Size of PST File Size In Outlook
1. Open Outlook >> File Menu
2. Click on Tool Section >> Mailbox Clean-up [Manage mailbox messages with advanced tool]
Note: Before compacting Outlook PST data file size limit, User can view the details of PST File whether the size of PST File reach to that can affect performance.
3. Click on View Mailbox Size option.
4. User can View Old File older the n days [999 days].
5. User can View File larger than n bytes [9999 kilobytes = 9.9 MB]
6. Auto Archive: Using archive method, user can reduce the size of PST File without deleting emails.
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7. This option used to archive old file items and stored in Archive folder of Outlook File.
Location: Documents\Outlook Files Folder
8. Click On Delete Item Folder to Reduce Size.
Method 2: Compact Now Feature to fix Outlook PST File Issues
While using Outlook, a user can limit the Outlook PST File size features using Compact Feature. To navigate to compact feature.
1. Click on File >> Account Setting
2. Click on Data Files >> Click on the Setting button in Data Files Prompt.
3. Now click on Compact Now Button to reduce the size of PST File
Note: Do Not exit the Outlook compacting process and size of the file should be greater than 16 KB.
Approach 3: Clean-up Old Items Feature
Using this feature an end user can create archive File of Outlook emails Inbox, sent items, deleted items and many more mailboxes of PST File. Steps to archive to change Outlook PST File size.
1) Open Outlook Application >> File Menu.
2) In Tools Section >> Clean-Up Old items. 
3) In Clean -up wizard >> Browse the location to store archive PST File]
4)A user can select manually select the Mailbox folder to an archive file.
5) Click OK, after selecting Mailbox Folder.
6) Now you can see PST File and Now you can delete the selected messages to limit the size of PST File. Approach 4: Delete Large Attachments
As Attachments within emails messages is one of the factors of large volume of PST file and PST file size problems. A user can store the large size important attachment to the system folder and can delete the attachment from the emails messages.
Approach 5: Divide Outlook File to Solve PST File Size Issues
Another approach to limit the size of PST File, user can divide the Outlook file when the file size increases a certain level and start affecting the performance of Outlook application. To limit the size of PST File, end user can keep their data in multiples PST File.
Approach 6: Delete Unused Items
The simplest way to keep the size of PST File in under limit, always try to delete the unused items of Delete Items box in a periodic interval, this will help to reduce the size of PST File.
Limitation
1) Large Number of Emails: It is difficult and tedious task to identify junk emails from the Inbox and other mailboxes and reduce. the size, as user receiving a large number of emails in a single day.
2) Dividing Big PST File: To divide large volume capacity of PST File in Outlook. Chances of losing data possible if any single steps are missed while splitting Outlook files into two parts. Conclusion
This article describes various method to Fix PST file size problems by reducing Outlook PST File Size Limit. As Default file size of Outlook PST File is different for various Outlook versions. As For 2016, file size limit is 50 GB around and Outlook 2002 PST hold 2GB File limit. A user can try above method to maintain PST file size limit of Outlook 2002/2007/2010 to Outlook 2013 versions.
As File size of Outlook always increases while sending and receiving email messages. So a user can go for PST Compress Tool to reduce Outlook PST File size limit of both formats of supported by Outlook.
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If your PST file gets corrupted and you are searching a reliable solution for repairing Outlook PST file, In such situation I suggest you before using any paid solution you must try Scanpst.exe inbuilt utility. It's a freeware solution that is provided by Microsoft. If this utility fails to repair PST files then try SysInfo PST Repair Tool. Get more details, here:- http://migrateemails.com/2016/06/28/repair-pst-file/
Great Stuff!! This is so chock full of users information and the resources you provided was helpful to me.
This Compact PST is a professional utility to compact MS Outlook PST data which is large in size. As a result, it reduces the chance of corruption of PST file and prevents it to exceed its size limit. It separates attachments from emails and stores in a particular hard drive or folder to compress the PST file which is oversized. You can view and save the report at your desired location. You may check out the report later. Download now : http://www.mannatsoftware.com/stellar-phoenix-compact-pst.html