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Restore Emails from OST File with Manual Techniques

Published on 07 July 17
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Outlook is a most commonly used desktop-based email client and personal information manager. Mailbox data storage on a user machine is called Personal Storage Table or PST. These Personal storage files are saved with an extension ‘.pst’ and reside in mail folder of Outlook. The Exchange also saves a replica of its mailbox on an Offline Storage Table or OST on user’s machine. The extension of such files is ‘.ost’. Often damage in the drive or corruption in the PST file prevents access to user’s mailbox. Communication and works come to a stand still in such cases. However, one can easily access the mailbox copy of the server on the local machine. This can be done by restoring OST file as PST . In this article, various methods on how to restore emails from OST file have been described.

How To Restore Emails from OST File?

To restore OST mailbox contents saved in Exchange on a Windows system, one needs to convert Exchange OST to PST. Following are some of the methods through which a user can restore Exchange OST to Outlook PST file.

Solution#1 Archive Way

The popular email client provides an efficient way to archive all the contents of the mailbox on a local storage file. To convert Outlook.ost to Outlook.pst follow the steps below.
  • Firstly, launch the MS Outlook application.
  • Then, go to File>>Archive.
  • From here, choose the email folders that are to be exported
  • Browse to the Destination path where the output PST file will be saved
  • At the end, click on Finish to start the archive process.
Solution#2 Using the Import/Export Wizard

This is yet another way of exporting all data saved on server mailbox on the user machine. It uses the inbuilt Import/Export Wizard. It saves all selected mailbox folder content in a separate .pst file. Then, this file can be used to access mailbox content even when the default PST created by Outlook is corrupted. To convert Exchange OST to PST repeat the steps mentioned here.

  • Firstly, open the Outlook application.
  • Then, go to File>>Import & Export.
  • Now, this will open the Import and Export Wizard. From this, select Export to a File.
  • Next, select ‘Outlook data file’ to transfer mailbox content on to a .pst file
  • Also, make sure to tick the box next to Include Subfolders.
  • Finally, click Finish to start the export process. Now, one can open OST file in Outlook.
Solution#3 Drag and Drop Method

This is the easy way to restore OST file as PST. It helps users to figure out how to open Exchange .ost to Windows Outlook PST. It is a simple three step process. Here are the steps mentioned below to open OST file offline.

  • Firstly, create an empty PST file.
  • Drag and drop the mailbox folders to the new PST file.
There are limitations to this process. This process can only export emails. No calendars, contacts, notes can be transferred using this method. If one has a large mailbox of over 5000+ emails, this process can take hours or even days.

Limitations of Manual Procedure

Often the manual way to restore OST emails in Outlook is not the most proficient or professional solution. There are some drawbacks to following the manual process.

Some of them have been described below:

Length: It may take hours at length for users having a large sized mailbox.
Data Integrity not guaranteed: Many find that after performing the manual techniques the folder hierarchy or the email formatting is not the same. This can be risky as data integrity is essential for any conversion.

Size-Limitation: Also, in earlier versions of Outlook the maximum size allotted for a PST file is just 5GB. This is not sufficient space to convert a large offline stored mailbox data.

Solution#4 Using A Third-Party Tool

Sometimes users find themselves looking for workarounds to performing the manual solutions. They see the manual procedures as redundant and irrelevant compared to professional tools available in the market. One such tool is the OST to PST converter. It is very easy-to-use and can easily open OST file offline. The conversion software is efficient enough to not only repair minor corruptions in an OST file and recover any recent deleted or lost emails. But also recover data from highly corrupt offline storage file. It can repair, recover and export data from all versions of Outlook 2016 and below. It even works with offline storage files of Hotmail and Office 365 accounts.

Final Words

There are times when OST file is corrupted or the Exchange is facing server downtime due to some maintenance. In such scenarios, it is very difficult to work smoothly as all the communications through Outlook is disrupted. Many can not access their mailbox content and face problems while restore emails from OST file. There are ways through which one can access their emails offline. This is done by converting the offline storage to a personal storage. Some manual methods have been described in this post on how to restore emails from OST file.
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Outlook is a most commonly used desktop-based email client and personal information manager. Mailbox data storage on a user machine is called Personal Storage Table or PST. These Personal storage files are saved with an extension ‘.pst’ and reside in mail folder of Outlook. The Exchange also saves a replica of its mailbox on an Offline Storage Table or OST on user’s machine. The extension of such files is ‘.ost’. Often damage in the drive or corruption in the PST file prevents access to user’s mailbox. Communication and works come to a stand still in such cases. However, one can easily access the mailbox copy of the server on the local machine. This can be done by restoring OST file as In this article, various methods on how to restore emails from OST file have been described.

How To Restore Emails from OST File?

To restore OST mailbox contents saved in Exchange on a Windows system, one needs to convert Exchange OST to PST. Following are some of the methods through which a user can restore Exchange OST to Outlook PST file.

Solution#1 Archive Way

The popular email client provides an efficient way to archive all the contents of the mailbox on a local storage file. To convert Outlook.ost to Outlook.pst follow the steps below.
  • Firstly, launch the MS Outlook application.
  • Then, go to File>>Archive.
  • From here, choose the email folders that are to be exported
  • Browse to the Destination path where the output PST file will be saved
  • At the end, click on Finish to start the archive process.
Solution#2 Using the Import/Export Wizard

This is yet another way of exporting all data saved on server mailbox on the user machine. It uses the inbuilt Import/Export Wizard. It saves all selected mailbox folder content in a separate .pst file. Then, this file can be used to access mailbox content even when the default PST created by Outlook is corrupted. To convert Exchange OST to PST repeat the steps mentioned here.

  • Firstly, open the Outlook application.
  • Then, go to File>>Import & Export.
  • Now, this will open the Import and Export Wizard. From this, select Export to a File.
  • Next, select ‘Outlook data file’ to transfer mailbox content on to a .pst file
  • Also, make sure to tick the box next to Include Subfolders.
  • Finally, click Finish to start the export process. Now, one can open OST file in Outlook.
Solution#3 Drag and Drop Method

This is the easy way to restore OST file as PST. It helps users to figure out how to open Exchange .ost to Windows Outlook PST. It is a simple three step process. Here are the steps mentioned below to open OST file offline.

  • Firstly, create an empty PST file.
  • Drag and drop the mailbox folders to the new PST file.
There are limitations to this process. This process can only export emails. No calendars, contacts, notes can be transferred using this method. If one has a large mailbox of over 5000+ emails, this process can take hours or even days.

Limitations of Manual Procedure

Often the manual way to restore OST emails in Outlook is not the most proficient or professional solution. There are some drawbacks to following the manual process.

Some of them have been described below:

Length: It may take hours at length for users having a large sized mailbox.
Data Integrity not guaranteed: Many find that after performing the manual techniques the folder hierarchy or the email formatting is not the same. This can be risky as data integrity is essential for any conversion.

Size-Limitation: Also, in earlier versions of Outlook the maximum size allotted for a PST file is just 5GB. This is not sufficient space to convert a large offline stored mailbox data.

Solution#4 Using A Third-Party Tool

Sometimes users find themselves looking for workarounds to performing the manual solutions. They see the manual procedures as redundant and irrelevant compared to professional tools available in the market. One such tool is the OST to PST converter. It is very easy-to-use and can easily open OST file offline. The conversion software is efficient enough to not only repair minor corruptions in an OST file and recover any recent deleted or lost emails. But also recover data from highly corrupt offline storage file. It can repair, recover and export data from all versions of Outlook 2016 and below. It even works with offline storage files of Hotmail and Office 365 accounts.

Final Words

There are times when OST file is corrupted or the Exchange is facing server downtime due to some maintenance. In such scenarios, it is very difficult to work smoothly as all the communications through Outlook is disrupted. Many can not access their mailbox content and face problems while emails from OST file. There are ways through which one can access their emails offline. This is done by converting the offline storage to a personal storage. Some manual methods have been described in this post on how to restore emails from OST file.

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  1. 15 September 17
    0

    Advance and helpful OST to PST file converter tool which can easily and safely performs repairing corrupted or inaccessible mailbox items from OST file and as well as Convert OST file into PST file format without losing any information. It is a convenient and cost-effective option for recovering OST file data and maintains data integrity throughout the recovery process. See more info at:- http://migrateemails.com/2016/01/23/convert-ost-to-pst-format/

  2. 02 August 17
    0

    OST to PST converter is a quick fix tool export OST data to a PST file by recovering damaged/lost OST mailbox. This utility completely extracts intact OST files and converts to an Outlook PST format along-with email folders, contacts, calendar, tasks, journals, notes and other items. The software has additional features allow to save recovered OST data to PST, EML, DBX, MSG and migrate in Office 365, Domino server, Web mails. Read more - http://www.osttopsttool.com/

  3. 24 July 17
    0

    Professional OST to PST Converter repair the corrupt OST file and forms it in importable PST file. It now comes with enhanced and amazing functionality. It extracts all the existing folders like tasks, journals, notes, calendars, contacts, and appointments. It thoroughly scans the OST files and converts them into PST, EML, MSG, OST, HTML, RTF, and PST file formats.With its innovative GUI, the tool is user-friendly and makes the conversion process a lot smoother. Download now - http://www.softmagnat.com/ost-to-pst-converter.html

  4. 13 July 17
    0

    A relevant OST to PST converter can safely convert OST files to readable PST format after recovering corrupt OST data. It restores offline data including, folders, attachments, contacts, calendar items, notes, task requests, appointments and more. Even, recovered OST file can be saved in multiple forms like TEXT, DBX, EML, MSG, RTF, HTML, PDF files. See full info - http://www.osttopsttool.com/

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