In this blog we explore the techniques to Split PST file in Outlook 2016/2013/2010 Platform using step by step guide. This article explains, how an Outlook user can easily split the PST file in Latest Outlook 2016 Platform so that user can avoid any file size issues due to large size of Personal Storage Folders.
Techniques to Divide Outlook PST file in Outlook 2010/2013/2016 Application
Within the Outlook Application, a user can go for different techniques such as using Import & Export Wizard, Archive Method and alternative method of moving data to New File can be chosen. Each method follows different steps, a user has to careful while selecting the right option, So that data cannot be lost during Splitting Process. Now just follow the steps to Split Outlook PST File. Outlook 2016 platform is used to explain the methods properly.
Approach 1: Using Import & Export Wizard of Outlook 2016
As we know Import & Export Wizard helps the user to move the file data from Outlook application or to view the other supported file data in Outlook Application. But we can took help of Import & Export Wizard in Outlook Application to split PST File in Outlook 2013/2016.
1) Open Outlook 2016 >> Open "File" Option.
2) Now Click on "Accounts Setting"' >> Select Account setting.
3) A Dialog box will show different option >> Select Data Files Tab >> Click "Add" button.
4) Now In New Outlook Data File prompt >> Select Outlook Data File(.pst) and click OK to Create New PST file in Configured System.
5) User can view the Newly created PST File in Data Files Tab.
6) Now Browse to Import/ Export Wizard.
7) In Import and Export Wizard window >> Select Export to File >> click on 'Next' button.
8) Select Outlook Data File (.pst) and Click 'Next' option.
9) In Next Export Outlook Data File dialog box >> Select Desired Folder item to Export. >> Check the Include SubFolder to select Subfolder also.
10) Now Navigate to New PST File location to save Exported File data >> Click Finish.
Note: Select one of the option to allow or disallow duplicacy.
11) A New Prompt with a message appears to set the password to protect data. A user can cancel or set the password for the file.
Approach 2: Using Archive Wizard In MS Outlook 2016
An Archive Wizard can also help the user to split the PST File in Outlook 2013/2016 Platform. Follow the steps:
1) In Outlook >> Open File Tab >> Tool >> Choose "Clean Up Old Items" option.
2) In Clean Up Old Items >> Select the Folder to Archive
Note: To include all sub folder, check the radio box option.
3) Select the Data to archive data Older than Date in Calendar option.
4) Browse the location to Save New Outlook 2016 PST File in Configured System.
Using this approach user can reduce the size of PST file within Outlook application and save the older messages for later use.
Approach 3: Move Folder File in Outlook 2016/2013
Another technique used by Outlook user to split large PST File in Outlook 2016 platform by moving the Folder items to reduce the size of Original PST File. It is a lengthy and time-consuming process, but user can still use this to reduce the size of the file.
1) In File Tab >> Open Account Setting >> In Account Setting.
2) Select Data File Section >> New Outlook PST File.
3) Now Open Default File and Select the desired items to move to Newly created PST File in Outlook 2016.
4) Select the PST File to move Old PST File data in it.
5) Now user can delete the copied messages to reduce the size of Original PST File to avoid any corruption and error issues.
Split PST File in Outlook Without MS Outlook
Outlook user can Download PST Splitter Tool to divide large PST File into smaller PST file by different option such as Size, Date, Folder and Year. User can go for manual techniques to reduce the size by moving, archiving and import & export wizard. In above methods user have to create new PST File, which can be confusing while working with various PST Files. As we can see there is no direct method available to split .pst file in Outlook 2016/2013/2010 platforms. But, Professional Tool can be the best option to split PST File of MS Outlook application.