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Learn Three Simple Ways to Backup Emails from OST to PST

Published on 27 October 17
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From past few years, I am using Microsoft Outlook as a desktop-based email client. I never find any issue while using it. But, yesterday when I start Outlook my OST file becomes inaccessible and I do not know how? Now, I am not able to open this file corrupt OST file either in Outlook or in any other application. However, it is really important for me to open this damaged OST file as it contains lots of important information in it. If anybody has any solution to convert OST file to PST format, then please suggest.


Outlook OST file is the Offline Storage table that allows users to work with Exchange Server mailbox in an offline mode. The OST file contains the exact replica of Exchange Server account. In this, as the connection between Outlook and Server is established again, OST file is synced Exchange Server and update all the changes done in an offline mode. This file plays a very crucial role in the case of server downtime, abnormal crash, or due to unavailability because of the maintenance schedule. In all these situations, OST file allows users to work normally with the mailbox and all the changes get updated when connection established again. But, the major drawback of OST file is that it can be accessed in the profile only, which has created it. Therefore, if OST file becomes the orphan, inaccessible, and corrupted, then it will become an issue for the users to access it. To avoid all such situation, here we have discussed three simple ways to backup emails from OST to PST format. A user can use them and avoid all issues related OST file.


Why There is a Need to Backup OST file to PST Format?


The reasons behind this OST to PST file conversion is divided into two broad categories i.e., hardware and software related issue.


Hardware Reasons: If the OST file becomes corrupted, or Exchange Server gets crashed, there can be 3 major reasons behind it.


Bad Sectors on Hard Drive: Sometimes, there is a failure in the data storage components. It can be due to any defected sector on the hard drive. So, a user is able to read few part of the file. And the result of which is orphaned or unavailable outlook.ost file.


Abnormal Power Failure: If there is a sudden power shutdown, then OST file gets separated from the Exchange Server. All this results in damaged or orphan OST file.


Faulty Controller Card: if there is a malfunction in the controller card of the Exchange Server, then it results in data loss or corruption of OST file.


Software Reasons


Virus or Malware Attack: Any type of virus or malware attacks can badly infect or damage the Offline OST files. All such things result in inaccessible OST File.


Human Generated Error: The reason behind damaged .ost file can be a human-related issue also such as sudden deletion of a database, improper management OS, etc.


Deny Access to Exchange Server Mailbox: If somehow the Exchange Server of OST file gets deleted, then also OST file become orphan.


Different Approaches to Backup Emails from OST to PST Format


There are 3 different manual approaches that a user can try to download OST to PST format. But, make sure that to perform these manual methods, a user must have Microsoft Outlook installed on the system.


Approach 1: Use Export Feature of Microsoft Outlook

  1. First of all, open Outlook application on the system

  2. After that, click on the File tab >> Import/ Export option

  3. Now, choose the Export to file option from the displayed option and click on the Next

  4. Then, choose Personal File Folder (.pst) option and click on Next button to continue

  5. Here, you can choose all folders that you need to convert and check Include sub-folders option

  6. In last, choose the destination location of the resultant PST file and click on the Finish button

Note: This manual solution is not applicable in the case of orphan OST file and user must be connected to Exchange Server.


Approach 2: Use Archive Feature of Outlook

  1. Open Outlook application on the local machine

  2. After that, go to File >> Archive option

  3. Then, you need to choose the folder that need to be archived

  4. Now, select the destination location for the exported PST file

  5. In last, click on the OK button and begin the archive process

Approach 3: Move Orphan OST Data to New PST File

  1. To begin the process, open Microsoft Outlook application on the PC

  2. Now, in the already existing Outlook profile, create a new PST file

  3. In last, drag & drop all required mailbox folders to a new PST file

Conclusion

There are various limitations that a user might encounter while downloading OST to PST format. For example, the manual solutions required Outlook installation on the system and take lots of time in the case of large OST file. Therefore, to prevent all such situations, a user can switch to a third-party tool named as OST to PST Converter tool. It is an easy, simple and reliable solution to backup emails from OST to PST format.

2
From past few years, I am using Microsoft Outlook as a desktop-based email client. I never find any issue while using it. But, yesterday when I start Outlook my OST file becomes inaccessible and I do not know how? Now, I am not able to open this file corrupt OST file either in Outlook or in any other application. However, it is really important for me to open this damaged OST file as it contains lots of important information in it. If anybody has any solution to convert OST file to PST format, then please suggest.

Outlook OST file is the Offline Storage table that allows users to work with Exchange Server mailbox in an offline mode. The OST file contains the exact replica of Exchange Server account. In this, as the connection between Outlook and Server is established again, OST file is synced Exchange Server and update all the changes done in an offline mode. This file plays a very crucial role in the case of server downtime, abnormal crash, or due to unavailability because of the maintenance schedule. In all these situations, OST file allows users to work normally with the mailbox and all the changes get updated when connection established again. But, the major drawback of OST file is that it can be accessed in the profile only, which has created it. Therefore, if OST file becomes the orphan, inaccessible, and corrupted, then it will become an issue for the users to access it. To avoid all such situation, here we have discussed three simple ways to backup emails from OST to PST format. A user can use them and avoid all issues related OST file.

Why There is a Need to Backup OST file to PST Format?

The reasons behind this OST to PST file conversion is divided into two broad categories i.e., hardware and software related issue.

Hardware Reasons: If the OST file becomes corrupted, or Exchange Server gets crashed, there can be 3 major reasons behind it.




Bad Sectors on Hard Drive: Sometimes, there is a failure in the data storage components. It can be due to any defected sector on the hard drive. So, a user is able to read few part of the file. And the result of which is orphaned or unavailable outlook.ost file.




Abnormal Power Failure: If there is a sudden power shutdown, then OST file gets separated from the Exchange Server. All this results in damaged or orphan OST file.




Faulty Controller Card: if there is a malfunction in the controller card of the Exchange Server, then it results in data loss or corruption of OST file.

Software Reasons




Virus or Malware Attack: Any type of virus or malware attacks can badly infect or damage the Offline OST files. All such things result in inaccessible OST File.




Human Generated Error: The reason behind damaged .ost file can be a human-related issue also such as sudden deletion of a database, improper management OS, etc.




Deny Access to Exchange Server Mailbox: If somehow the Exchange Server of OST file gets deleted, then also OST file become orphan.

Different Approaches to Backup Emails from OST to PST Format




There are 3 different manual approaches that a user can try to download OST to PST format. But, make sure that to perform these manual methods, a user must have Microsoft Outlook installed on the system.

Approach 1: Use Export Feature of Microsoft Outlook

  1. First of all, open Outlook application on the system

  2. After that, click on the File tab >> Import/ Export option

  3. Now, choose the Export to file option from the displayed option and click on the Next

  4. Then, choose Personal File Folder (.pst) option and click on Next button to continue

  5. Here, you can choose all folders that you need to convert and check Include sub-folders option

  6. In last, choose the destination location of the resultant PST file and click on the Finish button

Note: This manual solution is not applicable in the case of orphan OST file and must be connected to Exchange Server.

Approach 2: Use Archive Feature of Outlook

  1. Open Outlook application on the local machine

  2. After that, go to File >> Archive option

  3. Then, you need to choose the folder that to be archived

  4. Now, select the destination location for the exported PST file

  5. In last, click on the OK button and begin the archive process

Approach 3: Move Orphan OST Data to New PST File

  1. To begin the process, open Microsoft Outlook application on the PC

  2. Now, in the already existing Outlook profile, create a new PST file

  3. In last, drag & drop all required mailbox folders to a new PST file

Conclusion

There are various limitations that a user might encounter while downloading OST to PST format. For example, the manual solutions required Outlook installation on the system and take lots of time in the case of large OST file. Therefore, to prevent all such situations, a user can switch to a third-party tool named as OST to PST Converter tool. It is an easy, simple and reliable solution to backup emails from OST to PST format.

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  1. 24 November 17
    0

    Get OST to PST Converter which is a powerful and effective software, allows its user to extract complete data from corrupt, damaged or inaccessible Exchange OST mailbox and restore them into file safely.Download it: http://www.undeletepcfiles.com/ost-pst-converter.html

  2. 20 November 17
    0

    Regain OST to PST Converter which is a powerful and effective third party software, allows its user to extract complete data from corrupt, damaged or inaccessible Exchange OST mailbox and restore them into an Outlook PST file safely. The software is designed with an advanced and secure algorithm to resolve all corruption issues related to OST file. In addition, users can also retrieve email properties like to, from, date, time and subject. Download link:- [ http://www.convertostfiletopst.com ]

  3. 19 November 17
    0

    Download OST to PST Converter being the multi-feature tool has the ability to open encrypted PST files. No matter whether your know the passwords of encrypted Outlook OST files, the tool smartly opens your encrypted OST files and recover corrupted OST files. Download Here :- http://recoverpcfiles.com/ost-to-pst.html

  4. 07 November 17
    0

    Converting OST file into PST is not a typical task, If you have sufficient time. If you have enough time then you can use manual tricks, but if you want to convert data immediately without any data loss, then try OST to PST converter tool.In manual method, you need to export files from OST to PST and then, save data into CSV and Excel format. See more info at:- http://migrateemails.com/2016/01/23/convert-ost-to-pst-format/

  5. 31 October 17
    0

    Download an advance OST to PST Converter is an efficient solution to repair OST files and then restore to the desired location. It uses advanced algorithms to recover Outlook OST files data from all types of corruption errors, generated because of accidental deletion virus intrusion, Exchange Server crashes, abnormal system shutdown, etc. For more information visit here :- http://www.osttopstconverter-tool.com/

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