PST is the abbreviation of Personal Storage Table file and it is considered as an open proprietary file format. In MS Outlook, this file is used for storing the data items including emails, contacts, calendars, tasks, etc. Nowadays, the Outlook users facing so many issues with the PST file based on its size and other things. Actually, there are so many PST files the handling as well as management of PST files becomes a bit challenging. To avoid this issue the only solution is combine PST files into one single file. Prior to discussing the techniques to join two PST files, let’s first look at what is the need to merge two PST files.
Why We Need to Combine PST Files Into One Single File?
Normally, we all create separate Outlook PST data files to save our data regardless of the fact that management, as well as the handling, is complicated. The joining PST files to a consolidate file offers some advantages that are listed below:
- 1. To avoid accidental deletion or lost.
2. To save the time by avoiding the opening of each file.
3. To avoid sharing each file in a one by one manner.
How to Join Two PST Files Manually
Let’s first going through the manual method to combine PST files into one single file. Follow the steps that are given below:
Step 1: Create one new blank Outlook PST file.
Step 2: Import all the PST file into this newly created file.
To create a new personal storage table file, you can follow the steps that are given below:
- Step 1.1: Firstly, open Microsoft Outlook application.
- Step 1.2: Click on the option New Items and then select More Items.
Step 1.3: Select the option Outlook Data File and then specify the location to store the PST file.
Step 1.4: Provide name to that file and then click on OK button.
To import all the PST file into the newly created PST file to complete the process to combine PST files into one single file, follow the steps that are given below:
- Step 2.1: Open Microsoft Outlook email client.
Step 2.2: Click the options File-> Open-> Import
Step 2.3: Choose the option Import from another program or file from the Import and Export Wizard.
Step 2.4: Click on Next button and then choose the file type Outlook Data File (.pst) and click Next.
Step 2.5: Click the option Browse and select the file to import.
Step 2.6: Check the option Do not import Duplicates and click Next.
Step 2.7: Then click on the option Select the folder to import from.
Step 2.8: Check the options Include subfolders and Import items into the same folder.
Step 2.9: Finally click on the Finish button.
Professional Solution to Combine PST files into one single file
If you do not wish to select the manual method because of its limitations like time-consuming and lengthy process, you can choose professional third-party software like Systools PST Merge. This utility is one of the perfect solution which join multiple PST files to a single file within few minutes. The more characteristics are listed below:
- 1) Combine PST files with all items including emails, calendars, contacts, tasks, etc.
2) It provides three merging options:
- - Join multiple PST files.
- Merge Outlook PST data files.
- Merge Contacts folder.
4) There is no 2GB file size limitation imposed.
5) Supports MS Outlook 2016, 2013, 2010, 2007, & 2003 versions.
Join or merge is one of the common features that most of the MS Outlook users require. The reason being, to have a consolidated Outlook PST file. This is because managing multiple PST file not only creates issues in handling but also in processing. By considering this situation, we have discussed the manual and professional solutions to combine PST files into one single file. Here, the automated method scores better as it is fast and simple as compared to the manual method which is tedious and lengthy.
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