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How to Manage PST Files in Microsoft Outlook – Corrupted or Unmanaged

Published on 04 December 17
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According to the Microsoft survey, around 60M peoples using Outlook application. But 10% of this users has less idea about how to manage PST files in Microsoft Outlook. Then it will leads to the issues like oversized PST files, small sized files etc. The article is all about how to overcome these limitations by merging and splitting Outlook PST files in an efficient way.
PST is the abbreviation of Personal Storage Table file. The Microsoft Outlook allows you to save your valuable data items in PST file format if working online. It can contains emails, calendars, contacts, tasks, etc.
How to Manage PST Files in Microsoft Outlook?

The managing of personal storage table file in Microsoft Outlook would be easier. To manage Outlook PST files you can do many things, some of them the is listed below:


1. Locate the PST file.


2. Create PST file


3. Create backup of PST file.


4. Manage PST file by size.


1. Locate PST File


Knowing the location of .pst file is an important step in case of the query how to manage PST files in Microsoft Outlook. To find out the location, you want to follow the steps that are given below:


Step 1: Go to the option Account Setting--> Data Files--> Open in Folder.


Note: In case of MS Outlook 2010 and new versions, find Account settings from the File menu. In case of Outlook 2007 and earlier versions, find the Account settings in Tools.


MS Outlook 2007 & 2010:


c:\users\username\App Data\Local\Microsoft\Outlook


MS Outlook 2013 & 2016:


C:\users\username\Documents\Outlook Files

2. How to Create PST File


When you open MS Outlook for the first time, the necessary data files like PST and OST are automatically created. It will basically comes when you need to archive your old PST files.


In Outlook 2016, 2013, 2010, please follow the steps that are given below:


Step 1: select the option New Items--> More Items--> Outlook data file--> File name.


Step 2: If you want password then you can select Add optional password


Step 3: Select OK button and type password in both Password and Verify Password options. And then click OK.

3. How to backup PST File


If you created the backup, then you can use that to restore your Outlook data if the main or original file is damaged. It is one of the method to manage PST files in Microsoft Outlook.


Step 1: Click on File--> Open & Export-->Import/Export.


Step 2: Choose the option Export to a file and then click Outlook Data File (.pst)--> Next.


Step 3: Select the option emails or files to export to the backup folder and then click Next.


Step 4: Click on Browse Folder option to save the exporting files in Outlook Data file and then click on OK.


Step 5: If you are exporting to an existing Outlook Data File (.pst) under the Options then specify what to do when exporting items that already exist in the file.


Step 6: Click on Finish then the Outlook will begins the export process immediately.

4. How to manage PST files in Microsoft Outlook by size


In case of MS Outlook 2003 and below versions, the PST file is lived by the restrictions of limited 2 GB file size limit. But now the Outlook broke the PST file size restrictions, after 2003 version the limit changed to 50 GB. The unlimited file size eases you in managing the oversized PST files. In case of oversized PST file issue, you can do the following steps to reduce PST file size manually.

Approach#1: Move to Folder Feature


Step 1: Open MS Outlook and navigate to File--> New->Outlook Data File then you can show new Outlook data file dialog box.


Step 2: Select the file that you want to split and click on OK button.


Step 3: From the given dialog box, you want to provide the name for the new PST file.


Step 4: Now you can choose the folder to move to the new PST file.


Step 5: Click on the Move to Folder option from the edit menu.


Step 6: click on New button to create new folder and provide name after that select the new PST file in the where to place the folder option and click OK.


Step 7: From the Move Items box, choose the newly created folder in the new PST and click OK.


Approach#2:How to manage PST files in Microsoft Outlook automatically


There are some feasible methods to manage the Outlook data file size that are software fixes. SysTools Split PST is an automated tool specially designed to split PST file into smaller parts in an efficient way without any data loss and without taking much time.


In case of large number of Outlook PST files it also makes some difficulties in handling and managing so there is an option to combine multiple PST files for the easy management. To merge multiple PST files into one you can use the any of the following listed methods:


Method#1: Manual method


Step 1: Create new Outlook PST file.


Step 2: Import all the PST files into the new one


Method#2: Software Fix: How to Manage PST files in Microsoft Outlook


When if you want to arrange your small PST files into one single file you can take the help from third-party software’s like SysTools PST Merge. It can join Outlook PST files and also combine all the scattered PST files into one single place without any hurdle.

Conclusion

One can clear all the query’s related with how to manage PST files in Microsoft Outlook after reading this article. It will help you to handle PST files very efficiently with some manual as well as automated solutions. You can take the help of any of these methods to complete your task. Many of the users found some difficulties like time consuming tiresome in manual procedure. So you cab directly choose the automated solutions from this blog to save your precious time.




According to the Microsoft survey, around 60M peoples using Outlook application. But 10% of this users has less idea about how to manage PST files in Microsoft Outlook. Then it will leads to the issues like oversized PST files, small sized files etc. The article is all about how to overcome these limitations by merging and splitting Outlook PST files in an efficient way.

PST is the abbreviation of Personal Storage Table file. The Microsoft Outlook allows you to save your valuable data items in PST file format if working online. It can contains emails, calendars, contacts, tasks, etc.

How to Manage PST Files in Microsoft Outlook?

The managing of personal storage table file in Microsoft Outlook would be easier. To manage Outlook PST files you can do many things, some of them the is listed below:

1. Locate the PST file.

2. Create PST file

3. Create backup of PST file.

4. Manage PST file by size.




1. Locate PST File

Knowing the location of .pst file is an important step in case of the query how to manage PST files in Microsoft Outlook. To find out the location, you want to follow the steps that are given below:

Step 1: Go to the option Account Setting--> Data Files--> Open in Folder.

Note: In case of MS Outlook 2010 and new versions, find Account settings from the File menu. In case of Outlook 2007 and earlier versions, find the Account settings in Tools.

MS Outlook 2007 & 2010:

c:\users\username\App Data\Local\Microsoft\Outlook

MS Outlook 2013 & 2016:

C:\users\username\Documents\Outlook Files

2. How to Create PST File

When you open MS Outlook for the first time, the necessary data files like PST and OST are automatically created. It will basically comes when you need to archive your old PST files.

In Outlook 2016, 2013, 2010, please follow the steps that are given below:

Step 1: select the option New Items--> More Items--> Outlook data file--> File name.

Step 2: If you want password then you can select Add optional password

Step 3: Select OK button and type password in both Password and Verify Password options. And then click OK.

3. How to backup PST File

If you created the backup, then you can use that to restore your Outlook data if the main or original file is damaged. It is one of the method to manage PST files in Microsoft Outlook.

Step 1: Click on File--> Open & Export-->Import/Export.

Step 2: Choose the option Export to a file and then click Outlook Data File (.pst)--> Next.

Step 3: Select the option emails or files to export to the backup folder and then click Next.

Step 4: Click on Browse Folder option to save the exporting files in Outlook Data file and then click on OK.

Step 5: If you are exporting to an existing Outlook Data File (.pst) under the Options then specify what to do when exporting items that already exist in the file.

Step 6: Click on Finish then the Outlook will begins the export process immediately.

4. How to manage PST files in Microsoft Outlook by size

In case of MS Outlook 2003 and below versions, the PST file is lived by the restrictions of limited 2 GB file size limit. But now the Outlook broke the PST file size restrictions, after 2003 version the limit changed to 50 GB. The unlimited file size eases you in managing the oversized PST files. In case of oversized PST file issue, you can do the following steps to reduce PST file size manually.

Approach#1: Move to Folder Feature

Step 1: Open MS Outlook and navigate to File--> New->Outlook Data File then you can show new Outlook data file dialog box.

Step 2: Select the file that you want to split and click on OK button.

Step 3: From the given dialog box, you want to provide the name for the new PST file.

Step 4: Now you can choose the folder to move to the new PST file.

Step 5: Click on the Move to Folder option from the edit menu.

Step 6: click on New button to create new folder and provide name after that select the new PST file in the where to place the folder option and click OK.

Step 7: From the Move Items box, choose the newly created folder in the new PST and click OK.

Approach#2:How to manage PST files in Microsoft Outlook automatically

There are some feasible methods to manage the Outlook data file size that are software fixes. SysTools Split PST is an automated tool specially designed to split PST file into smaller parts in an efficient way without any data loss and without taking much time.

In case of large number of Outlook PST files it also makes some difficulties in handling and managing so there is an option to combine multiple PST files for the easy management. To merge multiple PST files into one you can use the any of the following listed methods:

Method#1: Manual method

Step 1: Create new Outlook PST file.

Step 2: Import all the PST files into the new one

Method#2: Software Fix: How to Manage PST files in Microsoft Outlook

When if you want to arrange your small PST files into one single file you can take the help from third-party software’s like SysTools PST Merge. It can join Outlook PST files and also combine all the scattered PST files into one single place without any hurdle.

Conclusion

One can clear all the query’s related with how to manage PST files in Microsoft Outlook after reading this article. It will help you to handle PST files very efficiently with some manual as well as automated solutions. You can take the help of any of these methods to complete your task. Many of the users found some difficulties like time consuming tiresome in manual procedure. So you cab directly choose the automated solutions from this blog to save your precious time.

This blog is listed under Development & Implementations and Data & Information Management Community

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  1. 15 December 17
    0

    reat OST Recovery Software is a brilliantly extract all OST files errors from OST file then recover all deleted Outlook emails along with all entire OST mailbox elements like – Inbox, Outbox, Sent Box, Delete items and other items without take more time in few seconds. http://www.filesrecoverytool.com/ost-to-pst-converter.html

  2. 14 December 17
    0

    Whenever you face Outlook corruption and after corruption, you are not able to access Outlook PST file, then you should try the Outlook Repair tool. This is a total solution which consists of an advanced algorithm which ensures. Also, it is also useful in repairing all types of corrupt or damaged PST files very quickly. This also works to repair the password protected PST files. It can scan corrupt PST for errors and fix them. To know more about the Outlook Repair utility visit http://www.rcytools.com/repair-pst.html

  3. 06 December 17
    0

    Use Outlook PST Recovery Tool is an excellent tool that can repair even the most severely broken PST file.This software scans corrupt Outlook PST file to recover them and restore all of them into new and accessible Outlook PST file. It recovers each and every detail in your data file such as attachments, emails, contacts, journals, calendar items and notes. To know more detail info:- http://migrateemails.com/2016/06/28/repair-pst-file/

  4. 05 December 17
    0

    The placed management tips are really impressive and all lets user to manage Outlook PST Files with all saved emails, messages, contacts, calendars, appointments and other data items created by MS Outlook 2016, 2013, 2010, 2007, 2003, 2002 etc. Here I am with another smart Split PST Tool that also breaks large size PST files by Size, Folder, Date and Sender's Email ID as per user requirement. Check this PST management tool using the link: https://goo.gl/cjFWdY

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