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Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool

Published on 16 December 17
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Google Apps (G suite) is the cloud computing, software products and collaboration tools brand introduced by Google Inc. It consists of Gmail, Google+, Hangouts, etc. for communication; Google Drive for storage; Vault and Admin panel for managing users & services and Docs, Slides, Sheets, Forms, Sites, etc. for collaboration purpose. Even though GApps is a trusted technology, it is always better for the users to backup the associated data to avoid losses. In this write-up, the manual and expert methods to backup Google Apps Calendar easily is mentioned.
User Query: "I am in a need to backup the entire calendar entries from our company’s Google Apps Domain. Can anyone suggest the easy methods available to backup Google Apps for Work calendars."
Manual method to Backup Google Apps Calendar
The manual methods used for the backup process is the default import and export option that comes with the Google Calendar. It is really easy to use and on export, will provide the calendar entries in iCal form. These files can be imported to Google Apps Calendar of same another account or user to backup all the calendar data. Below mentioned are the steps for the backup process.
Step 1: Open Google Calendar on your desktop browser (not Google Calendar app)
Step 2: Click on Settings icon
Step 3: From the left pane, select Import & Export option
Step 4: Click on Export & then a .zip file will be downloaded to the system
Step 5: Extract the ZIP file to get calendar as ICS files
Step 6: Import the ICS file to Google Calendar by following the same procedure and then clicking on Import
Step 7: Select the ICS file from local folders to backup Google Calendar automatically
Limitations of Manual Method
  • No support for selective export of calendar entries
  • Supports only the bulk export of calendar data
Steps Explaining How to Perform Google Calendar Backup
While launching SysTools Google Apps Backup tool to backup Gmail calendar, the below given software interface will be appearing on the screen.
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 1
Step 1: Click on the Backup Button to proceed
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 2

Step 2: Choose from the Two Modes of Backup:
  1. Single User: The data from a single user account can be downloaded
  2. Domain Users: The data of entire users account of a Google Apps Domain
Notes: For downloading purpose, credentials of all users must be entered

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 3
Step 3: Fill the credentials and click on Register button to backup Google Apps calendar.
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 4
Step 4: Authenticate the user account from web browser by entering the credentials and then click on accept
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 5
Step 5: Allow Google Apps to download data to your computer
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 6
Step 6: Choose the file format in which the emails are to be stored using the associated radio buttons
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 7
Step 7: Set the configure options as:
  1. Add Time Interval: Option to take backup of calendar data according particular date and time
  2. Delete after Download: Option to delete the entire data of Google Apps automatically after downloading them.
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 8
Step 8: Select Calendar from the listed Category to take calendar backup in .ics format. Click on the Browse button to select the destination location and then on start button to start the downloading process.
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 9
Step 9: Successfully completed the Google Apps Calendar Backup
Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 10
Conclusion
Nowadays most of the Google Apps users are searching for a solution for thehow to backup Google Apps Calendar in a simple way? query. By considering the ongoing demand, we mentioned the reasons and manual approach to perform the archiving procedure of GApps. But because of some shortcomings like the absence of filtering option many users are switching to the third-party solutions like SysTools Google Apps Backup Software, which can quickly export the complete mailbox data to different file formats such as PST, EML, MSG & MBOX files.
Google Apps (G suite) is the cloud computing, software products and collaboration tools brand introduced by Google Inc. It consists of Gmail, Google+, Hangouts, etc. for communication; Google Drive for storage; Vault and Admin panel for managing users & services and Docs, Slides, Sheets, Forms, Sites, etc. for collaboration purpose. Even though GApps is a trusted technology, it is always better for the users to backup the associated data to avoid losses. In this write-up, the manual and expert methods to backup Google Apps Calendar easily is mentioned.

User Query: "I am in a need to backup the entire calendar entries from our company’s Google Apps Domain. Can anyone suggest the easy methods available to backup Google Apps for Work calendars."

Manual method to Backup Google Apps Calendar

The manual methods used for the backup process is the default import and export option that comes with the Google Calendar. It is really easy to use and on export, will provide the calendar entries in iCal form. These files can be imported to Google Apps Calendar of same another account or user to backup all the calendar data. Below mentioned are the steps for the backup process.Step 1: Open Google Calendar on your desktop browser (not Google Calendar app)

Step 2: Click on Settings icon

Step 3: From the left pane, select Import & Export option

Step 4: Click on Export & then a .zip file will be downloaded to the system

Step 5: Extract the ZIP file to get calendar as ICS files

Step 6: Import the ICS file to Google Calendar by following the same procedure and then clicking on Import

Step 7: Select the ICS file from local folders to backup Google Calendar automatically

Limitations of Manual Method

  • No support for selective export of calendar entries
  • Supports only the bulk export of calendar data


Steps Explaining How to Perform Google Calendar Backup

While launching SysTools Google Apps Backup tool to backup Gmail calendar, the below given software interface will be appearing on the screen.

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 1

Step 1: Click on the Backup Button to proceed

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 2

Step 2: Choose from the Two Modes of Backup:

  1. Single User: The data from a single user account can be downloaded
  2. Domain Users: The data of entire users account of a Google Apps Domain


Notes: For downloading purpose, credentials of all users must be entered

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 3

Step 3: Fill the credentials and click on Register button to backup Google Apps calendar.

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 4

Step 4: Authenticate the user account from web browser by entering the credentials and then click on accept

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 5

Step 5: Allow Google Apps to download data to your computer

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 6

Step 6: Choose the file format in which the emails are to be stored using the associated radio buttons

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 7

Step 7: Set the configure options as:
  1. Add Time Interval: Option to take backup of calendar data according particular date and time
  2. Delete after Download: Option to delete the entire data of Google Apps automatically after downloading them.


Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 8

Step 8: Select Calendar from the listed Category to take calendar backup in .ics format. Click on the Browse button to select the destination location and then on start button to start the downloading process.

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 9

Step 9: Successfully completed the Google Apps Calendar Backup

Easy Ways to Backup Google Apps Calendar Using GApps Backup Tool - Image 10

Conclusion

Nowadays most of the Google Apps users are searching for a solution for thehow to backup Google Apps Calendar in a simple way? query. By considering the ongoing demand, we mentioned the reasons and manual approach to perform the archiving procedure of GApps. But because of some shortcomings like the absence of filtering option many users are switching to the third-party solutions like SysTools Google Apps Backup Software, which can quickly export the complete mailbox data to different file formats such as PST, EML, MSG & MBOX files.

This blog is listed under Data & Information Management Community

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