If your Microsoft Outlook application is taking a large time to respond and you are unable to execute the operations like opening a file, copying folder, downloading attachments from Outlook; then you can analyze that your PST file getting too big which means it exceeded the maximum permissible limit. However, the oversized Outlook PST file can actually lead to the file corruption and ultimately you will be on the verge of losing important information unless you inform the problem timely. In this article, I will discuss the large sized PST file in detail along with some approaches to fix PST file too large issues and how to overcome them.
What Is An Oversized PST
Personal Storage Table file is considered as the central repository of Outlook elements including emails, contacts, drafts, calendars, tasks, notes, journals, etc. Typically, the Outlook data files possess greater size limits in Outlook 2010, 3013, & 2016 versions as compared to its previous versions including MS Outlook 2002, 2003, & 2007 etc. Versions. When a PST file getting too big, then it gets oversized and issues may arise thereafter while accessing the email messages. In this conditions, your Outlook may throw the following errors:
1. Reported Error 0x00040820: This error may occur while sending or receiving emails by using a specific email account in Outlook. It will show when the user attempts to synchronize the mailboxes with the PST file that crossed the standard file size limit.
2. Background Synchronization Errors: It will take place while syncing mailboxes from one MS Outlook version to another one and there is a mismatch between the sizes.
3. The file xxxx.pst has Reached its Maximum Size: It occurs whenever the PST file crosses the maximum limit allowed in that particular version of Outlook.
4. File Access Error: The error xxxx.pst cannot be accessed – 0x80040116 will occur when Outlook data file becomes corrupted due to oversizing issues.
How to Avoid Issues Due to PST File Getting Too Big
The most common cause of the large PST file is excessive storage of email data items without considering the file size limit. By taking the following precautions, one can avoid PST file exceeds size limit issues:
Regularly Clean Up Mailboxes: Your mailbox may be overloaded with lots of useless information, attachments, emails that may not be required for the further reference. Deletion of unwanted stuff regularly will make your mailbox healthy and error free.
Create Email Archives: To avoid huge losses of important data items in disaster situations, one can create email archives.
PST File Backups: The backups of PST file must be generated so that the lost data can be easily recovered when you encounter any corruption issues.
Techniques to Overcome PST File Getting Too Big Issues
Microsoft’s built-in Inbox Repair tool helps to overcome the PST file size issues. The steps are discussed below:
Step 1: Open scanpst.exe and then click on the browse to select the PST file that you need to reduce the size.
Step 2: Click on the Start button and let the application to check the file for any type of issues.
Step 3: Look the option Make backup of scanned file before repairing and choose the final location from the drop down to save this backup file.
Step 4: Click on the Repair button to initialize the process.
Overcoming The Issue PST File Getting Too Big Via Third-Party Tool
At times, when the above-mentioned native techniques fail to deal with PST file corruption issues and the data items becomes inaccessible, you require automated solutions to fix PST file not getting smaller issues. However, choosing a reliable software that can help you to overcome the problem without any hassle. SysTools Split PST is one such type of utility, it can split oversized PST file without taking much time and effort. By using this breaking technique, you can make your PST file healthy and useful.
PST file getting too big is a common problem faced by so many Outlook users. From this blog, you can get the detailed idea of this issue. It also provides different techniques such as manual and automated to fix this difficulty. Because of some shortcomings of the manual way like time-consuming and lengthy procedure it is suggested to use third-party software like SysTools Split PST to reduce Outlook PST file size and by this way get the solution in an easy and perfect manner.
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