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How to Convert Outlook Mail Folder to PDF?

Published on 18 December 17
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Are you also looking for a solution to convert Outlook Mail folder to PDF? Read this blog to learn the simple methods to export Outlook emails to Portable Document format. As we all know, PST files are the default file format for Outlook and contain all the Outlook data with attachments. PST is a personal data file which contains all the Outlook mailbox data on Windows PC locally. Sometimes, there is a need for clients to carry messages as an individual file to another computer. In some scenarios, users prefer to use PDF document, because it can be easily accessed on all the digital platforms. Therefore, it becomes necessary for the users to backup Outlook emails to PDF. This article explains the different techniques to convert Outlook mail folder to PDF. One can choose any of the below discussed approaches to export Outlook email to PDF.

Reasons to Export Outlook Email to PDF

Some reasons to convert Outlook 2016/2013/2010/2007/2003 email folder are discussed below:
  • Locally Save Outlook Mail Messages: It helps users to save the Outlook messages on the local machine. One can easily export Outlook email folder to PDF and have a copy of their email client data on the local system.
  • Legal Evidence: The digital documents considered as a proof of evidence in the court are shown in PDF files. It acts as the standard file supported to show evidence in front of the judge. It also helps an investigator to print Outlook data messages in PDF document.
Techniques to Convert Outlook Mail Folder to PDF
The two approaches are discussed in the below-discussed section to export Outlook data to PDF:
  • Manual Approach: It allows the Outlook users to convert Outlook email folder to PDF.
  • Professional Approach: It is capable to collectively convert all the data with all the emails, contacts, tasks, etc. from Outlook data to PDF.

Approach#1 Export Outlook Emails to PDF

  1. Open Outlook → Choose the emails that are to be saved as PDF.
  2. Navigate to File optionClick Save As option.
  3. Now, from Save As dialogue box, browse the path where the resultant PDF file is to be stored and also mention the name of the PDF file.
  4. From Save As Type drop-down menu, choose HTML → Click on the Save button.
  5. Now, navigate to the location where the HTML file was saved.
  6. Now, select the file and right-click on it. Choose Open WithWord (desktop).
  7. From MS Word Application, navigate to File → Click on the Save As.
  8. From Save As Menu, go to the destination location where the PDF file is saved.
  9. From Save As Type drop-down menu, choose PDF(*.pdf) option and Click on the Save option.
  10. Finally, the conversion process is completed.

Approach#2 Professional Approach to Convert Outlook Mail Folder to PDF
The manual method to export Outlook emails to PDF is quite-lengthy and time-consuming as well for a huge amount of data. Sometimes, it becomes quite complex for the users to manually convert Outlook mail folder to PDF. There are professional utilities available to make this migration process much simple and easier. One such utility available is SysTools Outlook PST to PDF Converter. Some of the unique features will also be discussed in the coming sections of the blog.
Features

  • Provides 2 modes of conversion: File Mode and Folder Mode as well
  • Save Outlook data items in the PDF files including mails, contacts, tasks, etc.
  • Compatible with Windows versions 10 and all the below ones

  • Supports both the UNICODE as well as ANSI PST file of Microsoft Outlook
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Conclusion
Microsoft Outlook is an email client which can be used by the regular and professional users. In this era of technology, it becomes very difficult for the users to convert Outlook mail folder to PDF as it is quite lengthy and complex as well for the users to perform this conversion process one-by-one. The above-discussed blog suggests the Manual and Automated solution as well. Users can choose any of the above-discussed methods as per their needs and the requirements.











Are you also looking for a solution to convert Outlook Mail folder to PDF? Read this blog to learn the simple methods to export Outlook emails to Portable Document format. As we all know, PST files are the default file format for Outlook and contain all the Outlook data with attachments. PST is a personal data file which contains all the Outlook mailbox data on Windows PC locally. Sometimes, there is a need for clients to carry messages as an individual file to another computer. In some scenarios, users prefer to use PDF document, because it can be easily accessed on all the digital platforms. Therefore, it becomes necessary for the users to backup Outlook emails to PDF. This article explains the different techniques to convert Outlook mail folder to PDF. One can choose any of the below discussed approaches to export Outlook email to PDF.

, contacts, tasks, etc.
  • Compatible with Windows versions 10 and all the below ones


    • Supports both the UNICODE as well as ANSI PST file of Microsoft Outlook


    1

    Conclusion

    Microsoft Outlook is an email client which can be used by the regular and professional users. In this era of technology, it becomes very difficult for the users to convert Outlook mail folder to PDF as it is quite lengthy and complex as well for the users to perform this conversion process one-by-one. The above-discussed blog suggests the Manual and Automated solution as well. Users can choose any of the above-discussed methods as per their needs and the requirements.

    This blog is listed under Data & Information Management and Digital Media & Games Community

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