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Game-changing tech solutions for recruitment agency management improvement

Published on 20 March 18

Running a recruitment agency can bring high financial rewards, the profitability of this domain being appealing for any entrepreneur. However, the management of such an organization is not exactly easy, considering there are various responsibilities that need to be adequately handled for effective processes, and successful collaborations with clients. If you have been dealing with inconveniences due to ineffective management caused by various factors such as lack of time or staff, perhaps implementing a few changes will provide you with the improvement you need. Technology supports businesses in various appealing ways, so using the best solutions available to your advantage will enable you to reach your goals better and faster, and these are the game-changing options you should consider resorting to:

Cloud solutions
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A total IT fail, a natural disaster, a hacking problem, or any other thing that can lead to a data loss can leave your agency in total bankruptcy. Without any data recovery possibility, starting your business from scratch again will demand financial requirements that you are less likely to be able meeting. Well, with a cloud-based solution, which gives you the chance to store, back up and also recover all of your data, you will not have to worry about a potential data loss. Nowadays, you have access to numerous cloud based tools that can provide you with an management ease, as well as increased data safety. A CRM software product is one example of system that could benefit your entire organization, and keep your processes effective, rapid and reliable. According to various statistics that have been carried out on the subject, cloud based solutions will bring you somewhere around 50 percent more scalability, 52 percent reduced IT expenditure, 44 percent less IT general maintenance and the list can go on. Research your options in this department, and once you decide to implement a cloud based solution yourself, you will be impressed with how differently things will work within your organization, and how rapidly your recruitment agency will be able to climb the ladder of success, by increasing productivity an process efficiency.

Timesheet portal
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From producing invoices and tracking the working hours of your employees to overtime work calculation, there are various tasks that you need to handle, which seem like a routine and insignificant, but take quite a lot of time and management effort. Although back in the day a paper based system was the online option available in terms of timesheet handling, today, in the digital age, you have access to an electronic alternative. A timesheet portal can give you the opportunity to cut down on many of your daily manual processes. There are software products available that can provide you with a branded recruitment edition portal, tailored to suit the specifics of your agency’s requirement. With a system of this kind implemented, you will benefit from the following things: support for the usual paper based signatures, automatic calculation of overtime, mobile or desktop submission, automatic invoicing, history of timesheets audit and many other similar tasks. Once your organization starts using the portal’s amazing features, you will never want to return to traditional, outdated paper systems again. Moreover, if you choose the right timesheet software tool, you might also get access to a free trial, which will allow you to see if this option is actually a suitable fit for you or not.

IP telephony

If your business is still at the begging of its journey, each client, regardless how small, remains a valuable for your agency. A single missed call could lead to the loss of a potentially profitable, long-term collaboration, this being something that you might often concern yourself about. Because your agency probably relies on telephone communications still, to not miss out on important opportunities, you should consider a solution that allows you to track back missed calls. A simple replacement of your current, traditional, phone system with an IP alternative (one example being VoIP), will serve better the requirements of your often busy agency. Number portability, together with call forwarding or voicemail will permit you to start dealing with daily communications better, and get a hold of each potential client, even on the most hectic work days. This option will certainly be appreciated by your staff as well.

Video conferencing
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Whether you have offices in various locations, or you need to discuss important business details with partner or clients, conferencing can often be a demand for recruitment agencies. Because the planning of a physical conference requires time and effort, you can reduce difficulties in this department by switching to an electronic alternative. Video conferencing has been a solution, businesses from different industries have resorted to, and once you analyze the benefits it has to provide, you will start contemplating on this possibility yourself. This option will give you the chance not only to save time, but to cut down on costs as well, considering traditional conference planning usually involves certain expenses.

High speed internet

Last but certainly not least, what should not be at all neglected, but tends to be by numerous businesses, is internet connection. Without proper internet speed available, all of your in-house processes that revolve around the usage of the online environment will be delayed. A change in this department can be extremely useful for your employees, and prevent your organization from dealing with inconveniences due to a less efficient internet connection. Seek an option that you know will provide you with the availability, bandwidth and speed desired to cover all business requirements at all times. Search for a provider that can guarantee a robust connection.

As you can see, there are various ways in which you can rely on technology development to make your business management tasks easier, or even reduce your responsibilities in this department. From replacing an inconvenient paper based system with online timesheets to a better internet connection, each one of these solutions will help you reach the management improvement you have been pursuing for a long period of time. Give them a go, and it will not take long to notice the positive outcomes.
This blog is listed under Development & Implementations Community

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