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Move Exchange Mailbox to PST File Format - 3 Step Guide

Published on 02 July 18
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Now Export Exchange Mailbox to PST File within 3 steps. No Powershell commands & Exchange Control Panel and permission needed to move mailbox folder, Contacts, Calendar details in Outlook PST format.
Now use Exchange Control Panel and Powershell command user can Export Exchange 2013 Mailbox to PST format, single file format offered by Exchange Server. Since Powershell Commands are available to move Exchange Mailboxes to Outlook PST file. But you need to provide permissions to the administrator.

Since different Exchange Version such as 2010, 2013, 2016 used via Organization for Email communication and lead to a problem as to Export 2016 Mailboxes to PST format is different from Exchange 2010 version.
So we need to find a solution that can help to move mailboxes Exchange version whether it is 2016 or 2010, so that administrator proceeds procedure of exporting database easily. Since in Exchange Mailboxes Except for mailboxes, other items also stored such as Contacts details of user, Calendar details, Notes and Journal created by Exchange Users while working.

Since Powershell command to the Export Exchange, 2013 Mailbox to PST and below version can be lead to error if correct syntax is not used by Administrator and lead to time-consuming process if an error doesn’t solve. To avoid any kind of error and permissions issues Exchange Administrator can go for SysTools Exchange Export Software. Directly Export Exchange Mailbox to PST with any Powershell Command and Exchange Control Panel

Best features of the software are that it supports latest Exchange Version 2016 and other below version such as 2013, 2010, 2007 easily. Follow the small guide, from that any Exchange user understands that How it becomes easy to export Exchange mailboxes to PST format within few clicks which save time and effort.

3 Steps to Move Exchange Mailboxes to Outlook PST Format


Step A: Select Exchange Mailboxes
First, you need to download the software from above link and Launch the software, after that you need to start following the first step:

Provide Administrator Credentials: Now Run the Software to Start Process to Export process, First software needs Administrator details to access Desired Exchange User Mailbox.


a) Admin SMTP Address: Enter SMTP Address and Password of the admin user.


b ) Password: Provide Administrator Password


c) Active Direct IP


d) Exchange Server IP: Enter IP addresses of computers where Exchange Server and Active Directory are installed.


e) Server Version: Choose the version of destination Exchange Server where you want to migrate. Such as Exchange 2016/ 13 / 10 /07 and below versions


f) Include Sub-Domain: If you want to export mailbox of sub-domain users as well.


Select Exchange Mailboxes: Now Select the desired user mailboxes stored in Exchange, you want to save them into PST format, If any permissions added to mailboxes then it will display in Preview pane of the software.
Step B: Apply Filters
Now select different filter criteria for various categories such as Mails, Contacts, Calendar, Notes, Journal.Exchange user tries to use Power-shell commands to filter out specific details into PST format but getting error or data loss during the export process. But with these Filter Settings of software, Set the Filter for each section of Exchange Mailboxes.

For Mail: If you want to export mailbox details into PST format, then you can set the criteria of Split PST file to save the resulted PST file into multiple files.


Mailboxes Folder Structure: To maintain Folder Hierarchy while exporting exchange mailboxes data to PST format, you need to check the Maintain Hierarchy option.


Calendar, Tasks and Journal Filter: Since mostly user want to export the specific data-range data, but to create PowerShell query become a difficult task, to make this task easy, just select Date Range Filter of Software for Calendar, Task, and Journal section.

Step 3: Export Exchange Database to PST Format
After applying all filter to different section while exporting exchange mailboxes to PST format, Browse the location to save Outlook PST file that can be imported in Outlook Application perfectly. Software preview items count attributes of mailbox section of each mailbox selected during the conversion process and after completing the process, an option to save report CSV format generated.
Note: Now use Import/ Export Wizard of Outlook application to view data of Export PST file from Exchange Server 2016/2013/2010 or another version.
If Exchange Administrator want to Export Live Exchange Mailbox to PST format without using Commands and Admin Center then SysTools Exchange Export Tool can be used to save Time and Effort. Only 3 Steps are needed such as selecting desired mailboxes, applying filter and export into Outlook PST format.
Now Export Exchange Mailbox to PST File within 3 steps. No Powershell commands & Exchange Control Panel and permission needed to move mailbox folder, Contacts, Calendar details in Outlook PST format.

Now use Exchange Control Panel and Powershell command user can Export Exchange 2013 Mailbox to PST format, single file format offered by Exchange Server. Since Powershell Commands are available to move Exchange Mailboxes to Outlook PST file. But you need to provide permissions to the administrator.

Since different Exchange Version such as 2010, 2013, 2016 used via Organization for Email communication and lead to a problem as to Export 2016 Mailboxes to PST format is different from Exchange 2010 version.

So we need to find a solution that can help to move mailboxes Exchange version whether it is 2016 or 2010, so that administrator proceeds procedure of exporting database easily. Since in Exchange Mailboxes Except for mailboxes, other items also stored such as Contacts details of user, Calendar details, Notes and Journal created by Exchange Users while working.

Since Powershell command to the Export Exchange, 2013 Mailbox to PST and below version can be lead to error if correct syntax is not used by Administrator and lead to time-consuming process if an error doesn’t solve. To avoid any kind of error and permissions issues Exchange Administrator can go for SysTools Exchange Export Software. Directly Export Exchange Mailbox to PST with any Powershell Command and Exchange Control Panel

Best features of the software are that it supports latest Exchange Version 2016 and other below version such as 2013, 2010, 2007 easily. Follow the small guide, from that any Exchange user understands that How it becomes easy to export Exchange mailboxes to PST format within few clicks which save time and effort.

3 Steps to Move Exchange Mailboxes to Outlook PST Format

Step A: Select Exchange Mailboxes

First, you need to download the software from above link and Launch the software, after that you need to start following the first step:

Provide Administrator Credentials: Now Run the Software to Start Process to Export process, First software needs Administrator details to access Desired Exchange User Mailbox.

a) Admin SMTP Address: Enter SMTP Address and Password of the admin user.




b ) Password: Provide Administrator Password

c) Active Direct IP

d) Exchange Server IP: Enter IP addresses of computers where Exchange Server and Active Directory are installed.

e) Server Version: Choose the version of destination Exchange Server where you want to migrate. Such as Exchange 2016/ 13 / 10 /07 and below versions

f) Include Sub-Domain: If you want to export mailbox of sub-domain users as well.

Select Exchange Mailboxes: Now Select the desired user mailboxes stored in Exchange, you want to save them into PST format, If any permissions added to mailboxes then it will display in Preview pane of the software.

Step B: Apply Filters

Now select different filter criteria for various categories such as Mails, Contacts, Calendar, Notes, Journal.Exchange user tries to use Power-shell commands to filter out specific details into PST format but getting error or data loss during the export process. But with these Filter Settings of software, Set the Filter for each section of Exchange Mailboxes.

For Mail: If you want to export mailbox details into PST format, then you can set the criteria of Split PST file to save the resulted PST file into multiple files.

Mailboxes Folder Structure: To maintain Folder Hierarchy while exporting exchange mailboxes data to PST format, you need to check the Maintain Hierarchy option.

Calendar, Tasks and Journal Filter: Since mostly user want to export the specific data-range data, but to create PowerShell query become a difficult task, to make this task easy, just select Date Range Filter of Software for Calendar, Task, and Journal section.

Step 3: Export Exchange Database to PST Format

After applying all filter to different section while exporting exchange mailboxes to PST format, Browse the location to save Outlook PST file that can be imported in Outlook Application perfectly. Software preview items count attributes of mailbox section of each mailbox selected during the conversion process and after completing the process, an option to save report CSV format generated.

Note: Now use Import/ Export Wizard of Outlook application to view data of Export PST file from Exchange Server 2016/2013/2010 or another version.

If Exchange Administrator want to Export Live Exchange Mailbox to PST format without using Commands and Admin Center then SysTools Exchange Export Tool can be used to save Time and Effort. Only 3 Steps are needed such as selecting desired mailboxes, applying filter and export into Outlook PST format.

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