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Secretary to Executive Director RUP

Location Hong Kong, Hong Kong
Posted 25-September-2018
Secretary to Executive Director RUP
[Description] Responsibilities

Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues
Plan and execute office events including arranging for logistic requirements in any meetings or office get-together events such as book meeting rooms and conferencing numbers, sending invites, arrange for AV facilities, order food and distribute meeting materials
Summarize reports, white papers, proposals submitted to the office as may be required
Prepare office budgets and process executive expense reports
Handle travel arrangements for executives overseas including all land transfers and hotel accommodations
Ensure that all corporate reports and correspondences coming in and out of the office are properly filed in the strictest confidence and security
Perform administrative duties with the highest responsibility and selective confidentiality
Communicate decisions, directives and policy changes to all concerned staff
Serve as liaison between fellow executives and with clients, suppliers and business partners as required


University degree Level or equivalent
Minimum 6 years experience in a secretarial job, in support of a senior manager from a sizable corporation
High level experience of staff management
Excellent organization, writing and interpersonal skills
Excellent written communication skill in English and Chinese
Salary details
USD 40000.00 to USD 60000.00

Awards & Accolades for MyTechLogy
Winner of
Top 100 Asia
Finalist at SiTF Awards 2014 under the category Best Social & Community Product
Finalist at HR Vendor of the Year 2015 Awards under the category Best Learning Management System
Finalist at HR Vendor of the Year 2015 Awards under the category Best Talent Management Software
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