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Location Seattle, United States
Posted 29-December-2018

University of Washington

Location Seattle, Washington, United States
Salary Not specified
Job type Employee
Category Administrative / Office,Health Care,Management / Executive
Job status N/A
Posted on Nov 28, 2018


Counseling Services Coordinator (Temporary) Req #: ****** Department: School of Pharmacy Appointing Department Web Address: *************************** Job Location: Health Sciences Center, Seattle Campus Job Location Detail: Health Sciences Center Posting Date: 10/11/2018 Closing Info: Open Until Filled Salary: Salary is Competitive. Salary is Commensurate Upon Qualifications and Experience. Shift: First Shift Notes:
This is a TEMPORARY, FULL-TIME position. It begins Upon Hire and is expected to run through August of 2019.

The University of Washington (UW) is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The School of Pharmacy has an outstanding opportunity open for a Temporary Counseling Services Coordinator.

Under the supervision of the Director of Operations for Experiential Education, this position is responsible for coordinating operations for Wednesdays-in-Practice (WIP), a defining element of the new PharmD curriculum that introduces on-site experiential education opportunities to students starting in the beginning of their first year. The person in this position works with faculty on the recruitment and retention of WIP sites; schedules student placements and coordinates these placements with rotation sites and clinical preceptors; advises students on experiential education opportunities, policies, and procedures, particularly for WIP and Introductory Pharmacy Practice Experiences (IPPE); supports the preceptor and site development effort; and manages relationships between the School and clinical training sites. Additional responsibilities include coordinating the Community Outreach effort in collaboration with student leaders; advising students on career pathways related to experiential opportunities; counseling students and preceptors on issues that arise during WIP; and monitoring student completion of objectives and competencies.

This position requires a wide range of core competencies, including student advising, professionalism, stakeholder engagement, organizational and project management, and written and verbal communication skills. Demonstrated ability to build and maintain relationships with internal and external partners is essential. Technical proficiency in Microsoft Office, FileMaker Pro (or similar database software), calendaring tools, and web conferencing tools is strongly desired. The position may direct the work of a student assistant and/or delegate work to a Program Assistant.

Management Coordination (60%)

Manage operations for the Wednesdays-in-Practice (WIP) on-campus and off-campus portions of the new curriculum, including scheduling, student assignments, site outreach, and preceptor engagement.

Coordinate and track placement of students in experiential sites (pharmacies in local and regional retailers and health systems) for the WIP element of the PharmD program.

Develop and revise policies and procedures related to WIP experiences in collaboration with WIP faculty leads and others in the Office of Professional Pharmacy Education (OPPE).

Assist with operational leadership for Experiential Education, in particular as a backup to the Associate Director for Experiential Education and Director of Operations for Experiential Education.

Provide support for instructional components of WIP by working closely with faculty assigned to this area.

Manage the annual review of WIP sites and preceptors for quality assurance, identify areas where attention is needed, and ensure appropriate follow-up is completed.

Identify areas for improvement in the WIP series and broader Experiential Education area, and make recommendations for changes in operations.

Maintain and update course policies, competencies, and other documents related to WIP experiences.

Participate in and contribute substantively to site and preceptor development
Manage student records related to WIP preparation and completion.

Work with faculty to identify outstanding WIP preceptors for award recognition
Determine and report WIP preceptor needs in the areas of training and development to the Director of Preceptor Development.

Coordinate the development and delivery of preceptor training and development programs, in collaboration with the faculty lead in this area of OPPE.

Oversee coordination of Community Outreach activities between student outreach leads, faculty advisors, preceptors, and site representatives.

Delegate work to Experiential Education Assistant and student assistant as appropriate.

Initiate and manage relationships with clinical preceptors, including those appointed as clinical and affiliate faculty (CAF).

Advising (40%)

Advise and orient students to WIP through class presentations, one-on-one meetings, and written correspondence.

Collect and review petitions from students seeking a revision to their WIP placement; manage the petition process including timelines and related policies and procedures.

Recruit and orient preceptors for WIP experiences, including online and in-person orientation efforts.

Counsel students and preceptors on issues arising during WIP experiences; troubleshoot and report issues to supervisor as needed.

Review student progress in WIP; follow up with students who are not making sufficient progress or are experiencing other issues.

Advise students regarding career pathways in pharmacy and their relation to Experiential Education.

Communicate with Student Services regarding student crisis situations and other issues that arise.

Develop Experiential Education Completion Plans for students who experience delays during the first or second year of the program in consultation with Student Services and the Director of Operations for Experiential Education.

Represent the School Experiential Education program on regular visits to experiential sites to check in with students and preceptors as part of monitoring quality of WIP experiences.

Lead Responsibilities

Manage placement of students for WIP experiences.

Develop and revise policies and procedures related to WIP experiences in collaboration with WIP faculty and Experiential Education staff.

Manage the annual review of WIP sites and preceptors for quality assurance, identify areas where attention is needed, and ensure appropriate follow-up is completed.

Manage student records related to WIP preparation and completion. REQUIREMENTS: Bachelors Degree in education, humanities, social sciences, life sciences, business, communications, or related field.

2-3 years experience in student advising and/or project management in a higher education setting.


Knowledge and understanding of experiential education in a professional program, particularly in pharmacy and the health sciences.

Familiarity with FileMaker Pro for storing, maintaining, and retrieving data
Experience with launching a new initiative or program requiring the engagement of multiple stakeholder groups.

Experience using SDB, Canvas, and Catalyst (or similar products).

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your My Jobs page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
The University of Washington is a leader in environmental stewardship sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at ************ / ************ (tty) or **********. Apply for this job


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