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Executive Assistant

Location San Jose, United States
Posted 23-January-2019
Description

Job Description:

Q Analysts is an international consulting firm differentiated by a sole focus on providing managed services to Fortune 100 companies in Quality Assurance & Testing. Our QA Practice has delivered over two million hours of testing services since our inception. Our QA Practice is led by a core team of QA professionals who collectively possess over two hundred and fifty years of testing experience. They are supplemented by several hundred consultants in the field.

We are looking for an Executive Assistant for our CEO who plays multiple roles including actively selling our services as the leading salesperson in the company and manages the sales team while providing overall strategy and direction.

CEO's tasks requiring support:

Business tasks:

Monitor and manage calendarSchedule and organize internal and client meetings as requested by CEOKeep CEO updated on calendar apptsMonitor work emails and keep inbox down to a limited few key emails for CEO. Tasks include:Monitor status reports from the fieldMonitor for business related requests from clientsApprove expense reportsCleaning out spamRespond to emailsCreate a task list for emails requiring follow upCoordination of sales activities including:Opening new job ordersUpdating fulfillment steps in the systemSupport new hire and termination processOnboarding requests to clientsSupport creation of proposals and presentationsAttend meetings as requestedSupport financial issues:Maintain master budget workbook for each of CEO's Client'sTrack high level utilization and Initiate update process as neededCoordinate internal reporting of budget vs actual for Q AnalystsManage credit cards for CEO and other corporate cards as requiredHelp with taxes and filingsHelp with travel arrangements for CEO and field employeesHelp with any other projects per CEO's request as well as Back Office and corporate needs as requestedPersonal tasksHelp with personal estate, tax and expense issuesHelp with social and community service calendar scheduling

Desired Skills and Background

Background as an EA to CEO's of small to mid-size businessesKeen business sense to keep confidential information private yet communicate where neededSolid ability to deal with budgets and spreadsheetsOutstanding attention to detailGood with multitasking and strong ability to follow up on multiple tasksGood written and oral communication skillsSuper organizational skillsStrong PC and MS Office suite skills

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability Q Analysts is an EOE.

- provided by Dice Calendar, travel arrangements, Financial issues

 
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Winner of
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Top 100 Asia
Finalist at SiTF Awards 2014 under the category Best Social & Community Product
Finalist at HR Vendor of the Year 2015 Awards under the category Best Learning Management System
Finalist at HR Vendor of the Year 2015 Awards under the category Best Talent Management Software
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