Do I really save by Migrating to Office 365?
Published on 21 October 13
Babin
5
Migrating from one platform to another is already known to be expensive, what we all the changes the organization will undergo during this transition period. That’s why we’d want to make sure that the upgrade would actually help us save in the long term. In this situation, we are looking at Microsoft’s Office 365 and if we really are saving when migrating to it.
What you get by migrating to Office 365
This is a good question and will largely impact the potential saving you will get. Office 365 isn’t a product or application you install, it’s a service offered by Microsoft. Here is what you get with Office 365:
- Exchange: Microsoft’s very popular email service trusted by millions of organizations worldwide.
- Lync: Previously known as Office Communicator, Lync helps you connect with your colleagues and use the instant messaging service to either talk or even call them. Lync offers maybe different features like hosting a Live Meeting and connecting with users on Skype.
- SharePoint: A very popular platform to create Intranets, Extranets, Public Sites and Collaboration Sites as well as many other things. In many cases, SharePoint has started to replace the usual file share with all of its’ advanced document management features.
- Office: Depending on the selected Plan, users will also receive a subscription based Office 2013 license.
It all depends on your Office 365 Plan. If you look at the different plans available, not all of them provide the same features of each product. You should pay careful attention and make sure you choose the one that is right for your business.
Cost vs Savings of a migration to Office 365
Though this may seem obvious, there is no direct answer to our question. Every business’s need is different and not all work the same way. If you are a small 20 employees company, it can be very difficult and costly to maintain an infrastructure for all of the services listed above. One of the biggest driving factors is email. Email is a necessity for every business in the world; it is the basic mean of communication with others outside of your company. It’s important to be able to depend on the availability of this service. Having the latest version of Exchange and its’ features available and maintained by the company that built it can be much better alternative and especially less costly than to try and maintaining it yourself. SharePoint has become just as important and big as Exchange as all of the companies documents and sites can be found on it. In most cases, SharePoint requires at least three servers to run and has an expertise of its’ own required to install, configure and maintain. Migrating to Office 365 will not remove the need for an architect but will reduce many of the efforts needed to run the actual SharePoint Farm. There already is a very interesting article on Should you migrate to SharePoint on Office 365 that can provide more details on it. You should also note that there is no easy way to migrate your file shares to SharePoint on Office 365, however tools like Sharegate can help get the job done without spending too much on the migration side.
Interesting enough, Microsoft does provide a tool built on Excel to help Partners guide their customers in choosing the right Office 365 plan and show some of the possible savings with it. Of course, without real numbers it is very difficult to get an accurate reading. Not to mention that these may not always be exact as every company can be very difficult. For the fun of it, I entered some fake numbers for a 200 users company going to Office 365.
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