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Things to know before Buying a Time and Attendance Software

Published on 11 May 15

Over the years businesses have realized that investments are vital part for growth and before spending resources, it is significant to judge each and every product. Time and attendance software is one such technology that helps business owners to keep a track on the productivity of employees. It assists an organization to take management decision and plan a project, ensuring maximum utility of skills and thereby, delivering successful outputs. If you search the market, there are thousands of such software available, promising your attributes that may not work when the system is integrated. Here are some points you need to keep in mind before purchasing software.

Is this the software you were looking for?

This will be the first question you need to ask yourself. So, before making the payment, check whether all the attributes you are looking for, are available. Do not buy the software because of low price, but buy it if this can add credit to your growing business. Also, try to see whether you can customize any of the features to meet the company needs.

Is it running on your computer?

Now that you find the features are meeting your needs, check if it functions easily in your computer. Most of the companies have a mix of computers with different versions of Windows. It may happen that the time and attendance system needs a version that your company does not support. Do not take vendors word for it, verify the software whether it will run on all the computers. It is equally important to know about the upfront and ongoing cost to check how much the software is actually costing your business.

Is it possible to integrate with payroll department system?

One of the reasons to use a time and attendance software is to track the time and use it for paying salaries of the employees. The system needs to be integrated with the payroll department and the data gathered will be necessary to pay the wages. So, make sure that the time clock can export quality data in the required format.

Is it easy to use?

Price, features are definitely vital check points, but the most important is its usage. You need to see whether the employees can use the software at ease or it is too complex. If the system eats up too much of time while updating, then you better change the software. Other than that, you also need to see the functionalities like adding new employees, editing a task, administrative and reporting activities and other such actions in the software and whether these can be performed without much fuss.

Is it offering after sale service?

Buying a software is incomplete if the service provider does not offer you an after sale service. Apart from 24/7 technical support, inquire about up-gradation facility from the provider after a certain time.

These are some of the vital questions you need to remember as well as ask at the time of buying the software. The more meticulous you are about the investment, the better system is purchased.
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