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Administrative Assistant

Location New York, United States
Posted 06-October-2021
The database market is massive (the IDC estimates it to be $106Bby 2024!) and MongoDB is at the head of its disruption. The MongoDB community is transforming industries and empowering developers to build amazing apps that people use every day. We are the leading modern data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is searching for an Administrative Assistant to support some of our Engineering VPs based in our New York City Office. As Administrative Assistant your day will consist of managing and prioritizing a steady stream of requests, creating expense reports, planning trips, and anticipating how your Execs want these priorities to be handled. To succeed, youll have to balance the needs and requirements of multiple parties and be ready to pitch-in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up. You know Google apps for business like the back of your hand and thrive in a fast-paced environment without getting frazzled. This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership over the details and loves to get things done.

Responsibilities Manage multiple requests and prioritiesstaying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
Manage all travel and expenses, ready to handle last-minute changes
Create and review spreadsheets, slide decks, and meeting agendas
Track action items and key issues to closure with a high degree of integrity and accountability
Work with our procurement team to organize team dinner and events
Assist other Executive Assistants during quarter end
Be able to work across multiple time zones
Work with a diverse range of individuals at all levels in the organization
Assist with special assignments/projects, as needed

Requirements 1-2 years of experience working in a corporate office environment.
Bachelors Degree or equivalent work experience is preferred
Highly organized and detail-oriented
Strong verbal and written communication skills
Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, Concur and video conferencing tools
Creative, flexible, and innovative team player
Able to handle highly sensitive and confidential material
Take feedback well, but also able to work autonomously with little direction and make decisions as needed
Experience booking both domestic and international travel
Open to working the flexible hours demanded by this position
Min 1 to 2 Years.

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