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How to Reduce Your Printing Costs

Published on 10 April 14

Businesses spend large amounts of money printing documents each year. According to, the average office worker uses 10,000 sheets of copy paper each year. Because organizations usually pick up the whole tab, there's a lot of waste in the office when it comes to printing.

Here are three ways your office can reduce its printing expenses.
1. Use the right printer.

Some printers are more cost-efficient than others. Many consumers purchase low-end printers (less than $100) to save money on the front end. This is a costly mistake.

Low-end printers often increase printing costs in the long-run because each cartridge may print no more than 200 or 300 pages. Printers that cost $200 or more may yield over 2,000 or 3,000 pages per cartridge.

A cost-efficient model may reduce printing costs to less than 2 cents a page.
2. Use recycled paper.

Many businesses print draft versions of important documents. However, you can save paper by using the blank side of used sheets in the recycling bin.

Used paper sheets are often thrown out with the trash. Use the blank side and your business wouldnât need to buy as many sheets.

The United States has less than 5 percent of the world's population, it consumes 30 percent of the world's paper, according to
Do your part in reducing your office's environmental footprint.
3. Print on gray scale for drafts.

Use gray scale when printing draft documents or other non-critical content, such as driving directions. Gray scale settings use less ink and toner.

Printing in color is more expensive because color ink cartridges are much more expensive.
4. Refill your ink cartridge.

There are many ink cartridge websites that allow you to compare printers and cartridges for considerations on cost and performance. You can bring your used cartridges to retailers such as Walgreens and Costco and have them refilled for less than $20 each. A cartridge can be refilled several times.

You may also buy remanufactured cartridges that are compatible with your printer. Remanufactured ones are available online and are much cheaper than name brands.

How to Reduce Your Printing Costs - Image 1
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