Where might we be without mobile phones and emails? Some say we'd be happier and less worried about work, possibly more productive than ever- yet for event management teams, going without is just impossible. Regardless of the fact that direct meetings occurred consistently, the speed of event planning and the subtle elements included could never be sufficiently covered without the need for messages, emails and phone calls.
In case you are a team member of event planning team, overseeing many events a year, you depend vigorously on these and different tools to keep yourself planned and finish things. As much as we may say we despise email, it's really difficult to envision doing our work without it. The same goes for phones, which is the place we've been managing the majority of our email for some time now.
Be similar to the cars and internal combustion engine, there's one component of event management that hasn't developed to almost the same degree as different technologies around it: the feared event binder.
From Paper To Paperless
Regardless of its conspicuous flaws in our undeniably advanced world, the event binder has stayed basically unaffected and unaltered, securing the event planning procedure.
Considering the team communications context, the binder is an artifact that can really pose a risk to events. Consider its central reason: to serve as the manager of all significant contracts, floor arrangements, contact records, orders and so on. Doesn't it appear a waste of time odd that an event team relies on upon a paper-based folder to keep track of a project? What of the considerable things enclosed in email messages, including BEOs, contracts, proposals and other key reports? What of the considerable number of discussions and notes going forward and backward between individuals from the event planning team? By what method can a binder perhaps stay current?
The best answer is, it can't. That is the reason tools such as email and instant messages have turned out to be so essential, and why more tech-astute groups have begun utilizing online platforms, for example, Evernote and Dropbox to make and send event reports. These platforms have been grasped for their capacity to offer secure, on-interest access to key data over the group. At the point when combined with email and mobile technologies, for example, shared calendars, it is simple to anticipate the end of the feared binder.
In any case, before you go abrupt into this way, amassing dissimilar mobile tools to defeat the difficulties you confront with your event binder, think about the effect on your group of presenting, and training on such disconnected platforms. At that point, consider what you should do to empower real use. Supplanting one event binder with one, two or many tools may not be the best accurate solution.
Why Enterprise Mobile Apps Are Important For Event Planning Team?
The answer lies in an out-and-out, mobile-based platform built considering the needs event management team. Such a platform can unite a big and geologically circulated group, guaranteeing everybody has entry to basic data and assets of event-particular correspondence and teamwork, serving as a virtual binder while offering much more adaptable and effective communication tool for event management process. Here are a few ways enterprise mobile apps can offer assistance.
- Texting for event group: Text messages become mixed up in the heaps of mobile-based texting. Better to send notes and messages to different individuals from the event group directly to the application. You additionally profit by automatic message archiving for simple, never-ending access.
- Document Sharing: Upload once and access at any time! Effortlessly store and share important event reports for immediate access by any application user; utilize any file format you require that can be viewed on smartphone or tablet.
- Sharing & Maintaining Calendar: Maintain track of all event management developments even as they move; permit each useful group and person to construct their own particular task-based calendars for speedier reference
- Contact records: Imagine the comfort of an adaptable contact administration framework that gives you a chance to arrange and sort contacts by type, function and track fundamental contact data, and in addition particular points of interest, for example, on location contact and hotel data.
- Data House: You regularly have worldwide data about the destination, climate, travel prerequisites, general FAQ's and more that need a spot to live without getting lost in the midst of the flow of event-related data. Keep it all in one simple to-get-to envelope inside of the application, separate from the mission-basic important details.