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Cloud Backups Don't Need To Be That Complicated

Published on 24 July 15
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The whole point of using the cloud as a means of backing up your data is to not only provide a secure storage place, but also to offer a simple means of doing so. By making cloud-based backups easy, people are more likely to run them frequently, which in turn means that it's getting done and the information is likely to be very current.

Here are some ways to make sure that your cloud-based backups are simplicity itself!
Cloud Backups Don't Need To Be That Complicated - Image 1
Employ The 3-2-1 Rule
This rule, which you can find in the article "Keep It Simple, Silly: Taking The Complexity Out Of Cloud Backups," says that you should have three copies of each backup. The rule further says that you should use two different formats and keep one offsite, the latter which is why you're considering using cloud backups. Incidentally, the 3-2-1 Rule is also called The Rule of Three.

In terms of different formats, one backup could be stored on your PC, while the second one could be on a hard drive stored elsewhere, or perhaps a tape drive.
Decide What You Want To Back Up
For starters, you should figure out what data will be backed up. Some people take the approach of just backing up the critical data. That's fine, but who decides what's critical and what's not? In the spirit of keeping it simple, keep this in mind: there's no such thing as insignificant data, just data with a greater or lesser degree of importance.

It's all important. In fact, what may be relevant data one month could turn out to be not as important the next, and vice versa. The bottom line is, back up any data which is, or may be important, and that cannot be easily recreated, if at all.

Eliminate guesswork. Keep it simple. Back it all up.
Incorporate The Backup Into Your Routine
Repetition not only makes it easier to remember to do something, but also to get better at it. After all, if you grow accustomed to doing the same task at the same time every day (or week, or month, whatever), it becomes almost reflexive. But in order to take advantage of repetition, you need to set up the actual time and frequency of the action.

So maybe you perform a backup at the same time at end of day, or maybe on Fridays, before the weekend. By hard-wiring it into your schedule and making it part of your normal routine, you'll find yourself performing those essential backups without a second thought.
Shop Around For The Right Tools
Any job, no matter how tough, becomes easier to accomplish when you use the correct tools. Since we're talking here specifically about the cloud, make sure that you use a solution that suits your needs best. Specifically, make sure your vendor provides you with not only the storage space you need, but also the software and interfaces so that you can interact with the data when the situation calls for it.

In this day and age, there's an app for everything, and that includes certain cloud-based backup platforms. Make sure that you have access to such an app, and watch the whole task of backing up become that much simpler.

Your data is too precious to treat lightly. Backup your data early and often, using that Rule of Three. For more insights into backups, check out "3 Dangerous (But Commonly Overlooked) Computer Backup Mistakes".

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