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Complete Legit way to convert Outlook to PDF document

Published on 09 March 17

Ask anyone the first name they will take when asked for the best email client, the answer that comes is MS Outlook. This program comes with Microsoft Office Package; its latest edition is Outlook 2016. It provides email management, contacts listing, events maintenance, calendaring, instant messaging and such services. Now users can also enjoy Outlook features in and Office 365. Users often get confused between MS Outlook and MS Exchange, to but there difference in simple word, format in the client and later in server, they not necessarily work in collaboration all the time, you can use them separately. MS Outlook is one of those rare applications which befit the requirement of both home users and enterprise level as well.

Outlook uses PST file extension for saving its data; it stands for Personal Storage Type. PST is Outlook’s unique file format and it does not share this file extension with any other application, so it is quite impossible to access the PST file in any other application. There are some instance when users come to a need, where they many have to save their emails in PDF format.

PDF stands for Portable Document Format, it is a virtual document, which can be easily share, merge and edited. This type of file you can read in Adobe Reader only and as well you are provided with security option to restrict the usage of your PDF files.

In this article, we will have a closer look at the possible options available for saving Outlook emails as PDF format that without losing any data in process, which happens in many cases, so before choosing any particular method, user must make sure, it works properly and they do not face with a data loss situation.

Reasons to save Outlook mails as PDF:

  • Job requirement, people specially working in Forensic and Legal field, need to save Outlook emails as PDF to present proof and evidenced in the court, to file charge sheet. Outlook to PDF conversion often required in cases of cyber crime.
  • Students and professor often have needed to save emails as PDF for projects, assignment, and presentation purpose.
  • Emails can be hacked easily, but files saved in your machine are hard to hacked and easy to share as well.
  • Saving Outlook PST files as PDF also provides with a very nice backup option for the emails.

Thankfully, MS Outlook and Adobe Acrobat now works in collaboration and lets you save Outlook emails as PDF files, this is how it works:

  • First of all have both Outlook and Adobe Acrobat install in your machine
  • When you open Outlook, in the Menu Bar you can see the Adobe Acrobat Tab
  • Click on the tab and 2 option appears, now it options are quite important; Save Attachments as PDF or Save Attachments as Secure PDF
  • Now you are again given 4 option, from which 2 are of your use here; Selected Messages and Selected Folder
  • Now Select the Files/Folder
  • Choose a saving location for them and in seconds you have all the emails as PDF documents

There are some drawbacks to it as well

  • Both applications installation necessary at the same time in same machine
  • Attachments are saved in PDF format, their original format is compromised
  • Large Scale process many make your machine and apps work slower.

Get it done the right way with PST to PDF Converter

With this application you can get PST files converted into PDF format, without requiring the installation of MS Outlook or Adobe Acrobat. Also it saves the attachments in the original format and perfect for large scale migration processes.

Its working is as followed

  • Install the PST to PDF Converter
  • Select the PST file or Files
  • Choose a location to save the PDF documents
  • Click the Convert button and start the process
  • Once the files are converted you can view them in Adobe Reader


Overall it could be said that the latter option is far more convenient and time saving option for Outlook to PDF Conversion and with the batch mode option it becomes quicker as well. Off course the final decision lays with the users and they must choose the one that fits your requirement the most.

Download Free Version for Outlook to PDF Converter from here:

This blog is listed under Development & Implementations and Digital Media & Games Community

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  1. 11 February 22

    Download ZOOK PST to PDF Converter to convert PST to PDF with attachments. It export Outlook 2019/16 emails to PDF. Batch export PST to PDF to save Outlook emails to PDF.It easily extracts Outlook PST emails and saves PST to PDF format along with their entire data items such as Outlook emails, contacts, calendar entries, notes, tasks, and much more. So that users instantly perform the PST to PDF conversion without any trouble. The utility can safely create PST file to PDF file format in its original formatting without any extra additional efforts. Explore More:-

  2. 19 March 18

    Hi, Thanks for sharing the above helpful and informative blog. But, a few days ago, I had also faced the same issue and then while searching for it on Google, I have come across an informative blog which describes the complete guide to convert Outlook files to PDF. Please Read here: But, if you want to batch convert PST to PDF, then you are suggested to go for SysTools PST Viewer Pro Application. You can download the tool, from here:

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