Emails are very important in this era of technology. They can be used to carry out business as well as personal communications. In different careers, different responsibilities are given to the people. But, one thing always remains in common and that is emails. So, it is very important to choose the email client carefully. One such dilemma exists when a user talks about Lotus Notes and Microsoft Outlook. Both the clients are equally good, but there are some reasons due to which users want to open and read from Lotus Notes to Outlook 2016, 2013 &2010. The Outlook is the choice of many users. So, the post deals with the best possible ways on how to open, view & read Lotus Notes NSF files in Outlook 2016, 2013 & 2010 and other below versions.
Lotus Notes and Microsoft Outlook At a Glance
Lotus Notes: This application is developed by IBM. This email client enables a user to send and receive emails in a much simplified way. Along with emails, other data items like contacts, calendars, journals, etc., can also be saved. In IBM Notes, files are stored in the .nsf format. NSF stands for Notes Storage Format.
Microsoft Outlook: MS Outlook is an email service provider which forms a part of MS Office suite. The files in Outlook are saved in the PST file format, where PST is an acronym for Personal Storage Table. Also, another data file of Outlook is OST (Offline Storage Table). It is formed when Outlook is connected to the Exchange Server.
Aspects Leading to Lotus NSF to PST Conversion
In the modern era of technology, dependency on email for business as well as personal communications have been increased. The primary goal of the email applications is to carry out the conversations in an effective way. Moreover, they are also used to manage the personal data such as contacts, calendars, to-do list, etc. Users tend to move data from Lotus Notes to Outlook. It is because of the reason that Outlook provides better functionality as compared to the Notes application. The causes are discussed in detail here.
By the term convenience, the points which strike to a user’s mind are easy to use, user-friendly interface, and a package of features. These all the factors are provided by Outlook. No special training is required to work on Outlook, the graphical interface is simple, and many options are enabled. On the contrary, Lotus Notes is a bit challenging and has a complex interface. Due to this, users export NSF file to Outlook.
2. Economic Issue:
Since, Outlook is an application which is provided by Microsoft as a part of the Office suite. So, it is more economical to use as it is not as expensive as Lotus Notes. The setup cost and maintenance of Lotus Notes is more, making it unfit for users.
Notes application does not allow users to sign in with multiple accounts at the same place. So, to login to different accounts, a user has to sign in separately into a single account. On the other hand, Outlook facilitates the user to login to many accounts at the same place.
Workaround Solution to Read & Open NSF File in Outlook 2016, 2013 & 2010
A user can export Lotus Notes data to Outlook using the manual solution. Broadly classifying, there are 2 major steps:1). Export NSF file from Lotus Notes
2). Import these NSF files in Microsoft Outlook
The NSF files can be exported using Export option. These are transferred to Tabular Text or Structured Text. Then, in the second step, the files are imported in the form of Comma separated values or Tab separated values.
Alternative Solution: With the Help of Automated Tool
The manual method briefly described above is a tedious and time taking process. Also, a wrong step taken at any point can lead to the loss of data. Hence, to avoid all such situations, professionals never recommend this method. They advise using an automated tool like NSF to PST Converter. Just a few clicks and the desired results are obtained. The software comes in 3 editions: corporate license, technician license, and Enterprise license.
Irrespective of Situation and File Size – Open, View & Read Lotus Notes NSF Files in Outlook
With the help of Export Notes, users can export & read Lotus Notes email to Outlook 2016. It is generally needed to avoid complexity and move the data from the official account to the personal account.
People migrate from Notes application to Outlook to avoid unnecessary wastage of time and resources. Oftentimes, the configuration is complex. At other times, the user interface is complicated. These all conditions result in switching from Lotus Notes to MS Outlook.
With the Help of Export Notes, A User can:
- Move the Notes database (.nsf) to PST format
- Other than emails, contacts, calendars, journals can be transferred to Outlook
- Encrypted NSF emails can also be converted to Outlook PST file
- The trial software allows the user to export first 25 items/folder to Outlook