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Which is better MS Outlook or Lotus Notes, Suggest?

Published on 15 June 18

Before reaching the point of final decision regarding, which one is the best email client between Microsoft Outlook or Lotus Notes? One should know the basic differences between them, its pros and cons, its functionality, flexibility, maintenance cost, accessibility and of course the purpose behind the email facilities it is meant for and the other information that is necessary.

Here in this article, I will give you a complete knowledge based on two major email clients which are widely used by the users: MS Outlook and Lotus Notes!
IBM Lotus Notes
IBM Lotus Notes is the main server which provides the emailing facility in the form of Lotus Notes. NSF files are the file format created by Lotus Notes and hosted by IBM Domino Server. These files can be easily downloaded by the notes client to access the complete functionality of NSF database in offline mode. Any changes to edit, delete or modification is performed in the database, it will automatically be synchronized by the server in the main database.
Microsoft Outlook
The MS Outlook is very popular among the users which are hosted by the Microsoft, this makes it stand out loud and proved to be the most demanding email client which is used to access Microsoft Exchange Server email, also it helps the users to access contacts, calendaring, scheduling and task management too. MS Outlook includes two types of file OST(open storage table) and PST (personal storage table), the difference is that OST files are tied with the mail account configuration and cannot be open or backed up individually. Outlook can be integrated with Microsoft's Share point where it can document, notes can be shared easily, also colleagues and collaborate and can smartly send the reminders too.
What are the differences between Lotus Notes and MS Outlook?

The basic differences between them are listed here in this article to understand them more clearly! Let's take a look-

Data Storage: MS Outlook stores its informative data in the PST format and Lotus Notes uses NSF format to store the data files.

Cost: Lotus Notes is quite expensive in terms of product maintenance. For this one has to purchase the Lotus application for mail hosting. But Outlook is absolutely free with Microsoft OS, maybe you need to install some application just to ensure complete account.

Supported Platform: Microsoft Outlook strongly supports 32 bits and 64 bits for windows. When we talk about Lotus Notes it supports Linux, Window 2003 and much more to be considered here.

User Interface: Outlook offers the interactive and user-friendly GUI, which is easy to understand and manage the users without any difficulty. But Lotus Notes is not providing you the clear and manageable interface. Little hard to work with its interface.

Security: In terms of security Lotus Notes provides you the reliable application, you can even code your emails to restrict the unwanted accessibility. But Outlook is not offering secured application, it only provides you the mail filter options by which you can exclude the spam or junk mail from the main inbox.
Can I switch to the other email client?
Lotus Notes is always backed in terms of technology advancement. One will opt the better processing application which can help them in easy data processing without any limitations and breakages. Outlook is totally opposite in this aspect it gives you the complete exposure to the latest technologies and data processing advancement.

Yes, you can switch your email client with the one you wanted as per your needs, also you can restore or recover your data files easily to the desired format by using the third party software. You now that MS Outlook stores its files in the PST format and Lotus Notes saves the file in the NSF format. You just need to convert your files in required format by using some reliable software's available in the market.


This can be easily done with the help of the freeware Online tool which is available in the market in a bulk. As I have used NSF to PST Software by myself to convert the files, I will suggest you go for this software. It comes with the many interesting features like auto search, preview, deep scanning, date range filter etc.


One of my friends has the software developed by SysInfoTools, to Convert PST to NSF in a smart way. This is built with an outstanding algorithm to recover the damaged, encrypt or corrupt files and convert it into a fresh desired formats. You can try this for the needed conversion.
Hope you like the information and knowledge held by my article, by which some of your doubts may have been clear. Now you can choose the best email client for your organization according to your need.
This blog is listed under Development & Implementations and Data & Information Management Community

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  1. 24 July 18

    PST to NSF Converter is a advanced utility which efficiently and instantly converts Outlook PST files into Lotus Notes NSF files, this tool makes conversion a lot easier. With this utility, user can instantly transfer all the emails and mailbox items from user profiles in MS Outlook into user profiles of Lotus Notes. Any other query visit this blog:-

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